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Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or


Regular Meeting/Workshop of the Board

Student Services Center, Room 4

10903 Gravelly Lake Dr. SW, Lakewood, WA 98499

 September 19, 2016 


Present:           President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau 

6:00 p.m.          President Marty Schafer called to order the Regular Meeting/Workshop of the Board. 



The superintendent presented the board with a proposed revision to the district’s mission statement based on conversations with administrators to strengthen the district’s focus on learning. The change incorporates the words ensure and learns which aligns more readily to the collaborative work professional learning communities are engaged in at schools and within classrooms in order to focus on the individual learning of each student. 

It was unanimously agreed that the new mission statement will take effect immediately:  It reads as follows: 

The mission of Clover Park School District is to ensure each child learns what he or she needs to know to succeed and contribute to the community. 

The Board also provided input regarding posters that will be displayed in the Board room identifying the district’s vision, mission, values and goals.  The publications and print shop will finalize the posters and make them ready for display at the October 10 board meeting. 


Director of Assessment and Program Evaluation Kim Andersen and Deputy Superintendent Brian Laubach presented an assessment update that highlighted trends for Smarter Balanced English language arts (ELA) and math results, Measurements of Student Progress science results for grade 5 and 8, and Advanced Placement exam growth over a six-year period. 

Smarter Balanced test proficiency displays a student’s understanding of math and ELA which is at the same standard of rigor across the nation. The scores are understood and accepted by many colleges. These colleges allow students to enter credit bearing classes based on the results. These results also help educators to make instructional and curricular decisions to meets the needs of students in preparation for college and career, which is especially critical as they graduate from high school. It also provides a clear and consistent measurement of student growth.  Director Andersen highlighted ELA and Math results showing grade level growth by school and an overall comparison of schools.  Woodbrook showed substantial growth in both ELA and math from 2016 to 2016 Smarter Balanced scores.  

Strengthening Students’ Educational Outcomes – K-4 LITERACY 

Director of Teaching and Learning Kristi Smith and Deputy Superintendent Brian Laubach presented a K-4 Literacy update as it relates to ESSB 5946 (SSEO) requirements and resources. 

The district must develop a districtwide comprehensive reading system that includes annual screening to identify K-4 struggling readers and include researched-based family engagement strategies to help improve students’ reading skills at home.  Report cards must include how the student is progressing in reading and when not progressing the teacher must explain to parents the interventions and strategies to be used at school and in the home. Annually, the district will also report the number of K-4 students reading below grade level and identify the interventions provided or planned. 

Screening tools will include the iReady for grades K-2 and Measures of Academic Progress for grades 3-5.  Comprehensive reading programs will include all five critical blocks of reading: comprehension, vocabulary, phonics, phonemic awareness and fluency. Family engagement strategies will also be part of the comprehensive reading system.  President Schafer remarked this is a proactive movement to get parents and students engaged in the learning process. He added that this strategy has been on the Boards’ radar for some time. 

Report cards have a reading at grade level indicator that says yes, no, or exempt. To determine which ratings students should have, each grade level now uses consistent districtwide assessment data to determine reporting of grade level reading for each individual student.  These measures are MAP, IReady, and Smarter Balanced scores. 

Teaching and Learning staff have created a document to support teachers and parents in developing a plan for success at conferences.  The conference document will identify school, student and home and family strategies.  

As the district moves forward, all students will receive daily grade level instruction in reading.  The district will also pilot K-5 comprehensive reading curriculum and is implementing a new K-5 writing program that will focus on strengthening family engagement in literacy.  The ultimate goal is to continue to teach and partner with families in order to develop successful readers.

6:28 p.m.       The Board recessed for approximately 30 minutes. 

6:55 p.m.       The Board reconvened and continued the regular meeting/workshop. 


The Board reviewed a draft of Key Messages that Vice President Jacobs and Director Wagemann developed with the superintendent. The messages include information about students, staff, community and schools.  Vice President Jacobs and Director Wagemann will meet again with the superintendent to finalize the messages by adding more detail with input received from the Board.  The messages will be reviewed again upon completion of their work.  

The Board reviewed the 2016-17 school building contact list.  Each board member is assigned to both elementary and secondary schools on a rotating basis annually. Two visits are planned each year for assigned schools – both arranged through the superintendent’s office.  One visit will focus on something that ties to the accountability plan, the other will be to participate in parent engagement activities at the assigned schools. 

The Board reviewed legislative priorities; both standing priorities and priority rankings.  Director Wagemann, as legislative representative, was asked to provide a statement at the upcoming legislative assembly about the Board’s experience with following the current process.  The Board noted there is much duplicity within the priority ranking list and remarked on the large number of priorities.  The Board was in agreement that the list should be pared down to the top five, making a more manageable list, in order to have a more focused approach when working with legislators. 

Executive Session

There was no executive session 

8:20 p.m.       The meeting was adjourned. 




Dr. Marty Schafer, President




Deborah L. LeBeau, Superintendent