NOTE:

Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or supt@cloverpark.k12.wa.us.

CLOVER PARK SCHOOL DISTRICT

Special Meeting/Workshop and Regular Meeting of the Board

Student Services Center, Room 4

August 14, 2017

MINUTES

 Present:           President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann, and Debbie LeBeau

 

6:00 p.m.          President Marty Schafer called to order the Regular Meeting of the Board and asked those in attendance to stand for a moment of silence to honor the men and women who serve in the military. This was followed by the pledge of allegiance.

CITY OF LAKEWOOD COUNCIL REMARKS

Councilmember Marie Barth congratulated the district on the great job it is doing. She said it’s nice to see numbers going up and to see positive things going on in our schools and in our city. Many things are happening in the city as well. Councilmember Barth shared a copy of the economic development pamphlet created by the city. It highlights a number of projects and new business and residential structures in Lakewood. For example, CVS is coming to Lakewood and will be across from Walgreens. Davita is expanding and there will be a Puget Sound Kidney Center in Springbrook. The Woodbrook Business Park logistics center is in progress and Chick Filet is coming to Lakewood along with Hop Jacks and Harbor Freight.

Director Wagemann mentioned that one of the gateway signs appears to have been hit by a vehicle. Councilperson Barth encouraged him and others to use the MyLakewood 311 app to report incidents such as this. She said it’s a great tool and provides an update to the user on the status of actions taken by the city to address the complaint or concern.

PUBLIC COMMENTS

REMARKS OF A NEGATIVE NATURE SINGLING OUT SPECIFIC EMPLOYEES, OTHER THAN THE BOARD AND ITS SECRETARY, WILL BE HEARD IN EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING. THE BOARD RESERVES THE RIGHT TO TERMINATE PRESENTATIONS CONTAINING PERSONAL ATTACKS ON INDIVIDUALS.

EACH PERSON WILL HAVE THREE MINUTES TO PROVIDE COMMENTS TO THE BOARD. FOLLOW-UP TO PUBLIC QUESTIONS AND COMMENTS WILL BE ADDRESSED DURING THE SUPERINTENDENT’S COMMENTS AT THE NEXT SCHEDULED REGULAR MEETING OF THE BOARD AS APPROPRIATE. PLEASE NOTE THAT ONLY THE FIRST REGULAR MEETING OF THE BOARD IS AUDIO-TAPED.

YOU MAY PROVIDE COMMENTS CONCERNING NEW, REVISED, OR RESCINDED POLICIES DURING THE PUBLIC COMMENTS PORTION OF THIS AGENDA. IN ADDITION, YOU MAY SEND YOUR COMMENTS IN WRITING TO THE SUPERINTENDENT’S OFFICE. AT 10903 GRAVELLY LAKE DRIVE, LAKEWOOD, WASHINGTON 98499-1341. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT THE SUPERINTENDENT’S OFFICE AT (253) 583-5190.

There were no public comments.

 Reports from the Superintendent

During the July regular board meeting, a citizen made a public comment on behalf of a community organization. The district responded in writing thanking the citizen for the work the community organization does in several of our schools. The superintendent will provide her monthly report regarding the five board goals to the Board in writing on Friday.

CONSENT AGENDA

 

On motion by Joe Vlaming, seconded by Becki Kellcy, the following resolutions were adopted. Motion carried unanimously.

17-144   Minutes: Special and Regular Meetings of the Board, July 10, 2017

17-145   Waivers/Releases                                                                                             

17-146   Personnel Actions

17-147   Warrants

17-148   Canceled Warrants

17-149   Investment of Funds

17-150   Out-of-State Travel

 17-151   Information Technology – Tyler Technology Maintenance Agreement

 17-152   Information Technology- WSIPC Skyward Student System

17-153   Consultant Agreement – Maxim

17-154   Consultant Agreement – New Care Concepts

17-155   Consultant Agreement – Advanced Medical Personnel Services, Inc.

17-156   Consultant Agreement – Careerstaff Unlimited (Therapists Unlimited)

17-157   Consultant Agreement – Soliant

17-158   Consultant Agreement – Cumberland

17-159   Consultant Agreement – Top Echelon

17-160   Consultant Agreement – Accountable Healthcare Staffing

17-161   Consultant Agreement – Reading Research and Associates, Inc.

17-162   Communities in Schools of Lakewood Contract

17-163   Consultant Agreement – Supplemental Health Care

17-144   Minutes: Special Meeting of the Board and Regular Meeting of the Board, July 10, 2017

               BE IT RESOLVED, That the minutes of the Board of Directors’ special and regular meetings of July 10, 2017, are hereby approved for recording.

17-145   Waivers /Releases

               BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting.

17-146   Personnel Actions 

               be it resolved, That the Board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting.

17-147   Warrants

 

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:

Number Amount Date Issued
Payroll  
General Fund
Direct Deposit $8,781,388.98 7/31/17
20517-20519 $4,240.33 7/11/17
20520-20533 $1,960,092.51 7/31/17
General Fund    
294515-294658 $938,780.79 7/10/17
294659 $10,163.00 7/19/17
294672-294824 $734,900.12 7/24/17
Capital Projects Fund    
294496-294499 $60,945.78 7/10/17
294660-294667 $184,394.06 7/24/17
Associated Student Body Fund    
294500-294514 $16,146.99 7/10/17
294668-294671 $2,944.16 7/24/17

17-148   Canceled Warrants

               WHEREAS, It has been determined that certain warrants are not viable;

               NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:

Number Amount Date Issued
General Fund—Payroll
19997 $463.12 10/31/16
20069 $522.99 11/30/16
20520 $0 7/31/17
General Fund—Accounts Payable
None
17-149   Investment of Funds

BE IT RESOLVED, that, in accordance with Board Policy 6120, the following funds were invested during the month of July 2017:

Date Interest Maturity Date Investment Rate Type* Invested Amount
General Fund
07/31/17 08/31/17 * * $20,400,000
Capital Projects Fund
07/31/17 08/31/17 * * $44,300,000
Debt Service Fund
07/31/17 08/31/17 * * $13,000,000
Associated Student Body Fund
07/31/17 08/31/17 * * $560,000
Private Purpose Trust Fund
07/31/17 08/31/17 * * $266,000
Private Purpose Trust Fund
07/31/17 08/31/17 * * $2,200,000

               CD = Certificate of Deposit

               FA = Federal agency securities purchased

               WA=State of Washington Local Government Investment Pool

               NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

 

               *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report. The type of investment and rate is not yet known for these investments during the month for this reason.

 

17-150   Out-Of-State Travel

               BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213:

               There is no out of state travel.

 

17-151   Information Technology – Tyler Technology Maintenance Agreement

WHEREAS, MUNIS (Tyler Technology) is the current CPSD Financial and human resources software system since 2005; and

WHEREAS, The District contract with Tyler Technology provides the software through bid process in accordance with RCW 28A.335.190: and

WHEREAS, The renewal of an annual maintenance agreement for aforementioned software solution through Tyler Technologies Inc. on behalf of CPSD is both appropriate and prudent; and

NOW, THEREFORE, BE IT RESOLVED, that the Board authorizes the annual service agreement to Tyler Technologies, not to exceed $170,000 to include tax.

17-152   Information Technology- WSIPC Skyward Student System

WHEREAS, Skyward (WSIPC) is the current CPSD Student software system since 2012; and

WHEREAS, The District contract with WSIPC provides the software through bid process in accordance with RCW 28A.335.190: and

WHEREAS, The renewal of an annual software agreement for aforementioned software solution through WSIPC on behalf of CPSD is both appropriate and prudent; and

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the annual service agreement to WSIPC, not to exceed $145,000.

17-153   Consultant Agreement – Maxim

WHEREAS, Clover Park School District special education students must be provided with special education services which include nursing services during the 2017-18 school year; and

WHEREAS, Maxim provides one-on-one nursing services for medically fragile students. WHEREAS, Maxim also provides contracted services to include physical therapy, occupational therapy, psychology, and speech therapy, and the district was unable to fill all educational staff associate (ESA) positions, after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Maxim to provide special education services for the 2017-18 school year not to exceed $300,000 for one-on-one nursing services for medically fragile students and special education ESA services for students.

17-154   Consultant Agreement – New Care Concepts

WHEREAS, Clover Park School District special education students must be provided with special education services which include nursing services during the 2017-18 school year; and

WHEREAS, New Care Concepts provides one-on-one nursing services for medically fragile students, and the district was unable to fill all educational staff associate (ESA) positions, after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with New Care Concepts to provide special education services for the 2017-18 school year not to exceed $150,000 for one-on-one nursing services for medically fragile students.

17-155   Consultant Agreement – Advanced Medical Personnel Services, Inc.

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Advanced Medical Personnel Services, Inc. to provide special education services for the 2017-18 school year not to exceed $320,000 for ESA services for students.

17-156   Consultant Agreement – Careerstaff Unlimited (Therapists Unlimited)

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Careerstaff Unlimited (Therapists Unlimited) to provide special education services for the 2017-18 school year not to exceed $252,000 for ESA services for students.

17-157   Consultant Agreement – Soliant

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Soliant to provide special education services for the 2017-18 school year not to exceed $454,000 for ESA services for students.

17-158   Consultant Agreement – Cumberland

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Cumberland to provide special education services for the 2017-18 school year not to exceed $112,000 for ESA services for students.

17-159   Consultant Agreement – Top Echelon

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Top Echelon to provide special education services for the 2017-18 school year not to exceed $245,000 for ESA services for students.

17-160   Consultant Agreement – Accountable Healthcare Staffing

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Accountable Healthcare Staffing to provide special education services for the 2017-18 school year not to exceed $110,000 for ESA services for students.

17-161   Consultant Agreement – Reading Research and Associates, Inc.

WHEREAS, Clover Park School District special education students must be provided with special education services which includes psychology services during the 2017-18 school year; and

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Reading Research and Associates, Inc. to provide special education psychology services for the 2017-18 school year not to exceed $101,250 for ESA services for students.

17-162   Communities in Schools of Lakewood Contract

WHEREAS, In Board Policy 4320, the Clover Park School District Board of Directors established procedures pertaining to the participation in cooperative programs with other public agencies.

WHEREAS, The funding source for the recommended contract with Communities in Schools of Lakewood for Readiness to Learn (RTL) services are LAP funds of $19,000; and

WHEREAS, The Communities in Schools of Lakewood contract of $19,000 will be used for staff salary to provide supplemental service to LAP eligible and served students.

NOW, THEREFORE, BE IT RESOLVED, That the Board hereby approves the contract with Communities in Schools of Lakewood to provide services to reduce barriers to learning, and increase student engagement and readiness to learn.

BE IT FURTHER RESOLVED, that the Board approves the contract with Communities in Schools of Lakewood for an amount not to exceed $19,000.

17-163   Consultant Agreement – Supplemental Health Care

WHEREAS, Clover Park School District students must be provided with nursing services during the 2017-18 school year; and

WHEREAS, Supplemental Health Care provides school nursing services for students and the district was unable to fill all educational staff associate (ESA) RN positions, after advertising the vacancies;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Supplemental Health Care to provide nursing services for the 2017-18 school year not to exceed $102,000 for nursing services.

INDIVIDUAL ACTION ITEM

On motion by Paul Wagemann, seconded by Carole Jacobs, the following resolution was adopted. Motion carried unanimously.

17-164   Authorization to Purchase Measures of Academic Progress Assessment Materials

WHEREAS, The Clover Park School District in Lakewood Washington has elected to use the Measures of Academic Progress (MAP) as the district wide assessment grades 2-12 for the 2017-18 school year

WHEREAS, Public agencies in the State of Washington are authorized RCW 39.34.030 to enter into cooperative agreements for the purchase of various equipment, supplies, and services; and

WHEREAS, Assessment & Program Evaluation has determined the need to procure this service contracts through the Northwest Evaluation Association vendors of MAP

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the use of this Assessment Purchase as described in the Executive Summary for the 2017-18 school year for an amount not to exceed $101,250.

On motion by Joe Vlaming, seconded by Becki Kellcy, the following resolution was adopted. Motion carried unanimously.

17-165   Authorization to Employ Non-Represented Certificated Administrators, Supervisors and Classified Personnel/2017-18 School Year

WHEREAS, The Board of Directors of Clover Park School District employs staff who are not individually contracted or represented by a bargaining agent; and

WHEREAS, It is essential to the success of the District's educational program that non-represented staff salaries for the ensuing school year be authorized; and

 NOW, THEREFORE, BE IT RESOLVED, That:

 1.    The Superintendent shall be authorized to offer to non-represented staff employment as determined by the Superintendent to be consistent with the 2017-18 budgetary projections; and

2.    The Board hereby adopts the attached 2017-18 non-represented staff salary schedule.

MATTERS FOR DISCUSSION AND/OR INFORMATION

 ··Board Member Reports

 Marty Schafer – President Shafer attended the annual administrative leadership team retreat to acknowledge staff and share the board’s focus in the new school year on student growth and success and community engagement. The district hired many new teachers and administrators. He said it’s always encouraging to see internal staff retention and recruitment. He acknowledged that Vice President Jacobs will take the lead to oversee the process to complete the WSSDA Board of Distinction application.

Carole Jacobs – Vice President Jacobs looks forward to the opening of school. She has already begun thinking about the Board of Distinction application and would like to focus on how the “voice of one” is tied to successes being achieved in the district. Even if not selected this year, it’s important for our community to see the successes that benefit students and the community served.

Rebecca Kellcy – Director Kellcy thanked Vice President Jacobs for her work and said she is also excited for the start of the school year.

Joe Vlaming – Director Vlaming said he had no report other than to share that he was drafted to assist Caring for Kids this past weekend. He also mentioned that the Steilacoom Invitational is scheduled for September. The invitational brings thousands of students and families into Lakewood annually. He hopes board members will come to the event if available.

Paul Wagemann – Director Wagemann discussed the upcoming legislative assembly. He will be meeting with President Schafer and the superintendent to discuss priorities for the district. This year the process has been simplified and there are only five categories. As a member of the statewide legislative team, his travel to the legislative conference and assembly are paid by WSSDA.

··Executive Session

There was no executive session.

WRITTEN REPORTS FOR BOARD REVIEW

 

·Investment Earnings, July 31, 2017

·Budget Status Report, July 2017

·Fiscal Report To Taxpayers, July 2017

 

 6:28 p.m.       On motion by Paul Wagemann, seconded by Joe Vlaming, the meeting was adjourned.

  

__________________________________________

Dr. Marty Schafer, School Board President

 

 

 

 

 

___________________________________________

Deborah L. LeBeau, Superintendent