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Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or


Special Meeting/Workshop of the Board

Student Services Center, Room 4

10903 Gravelly Lake Dr. SW, Lakewood, WA 98499

August 14, 2017



Present:           President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau

5:00 p.m.          President Marty Schafer called to order the Regular Meeting/Workshop of the Board.



Administrator for Business Services and Capital Projects Rick Ring presented a capital projects update. Director of Capital Projects Bill Coon was the co-presenter.

The update highlighted the current building conditions at Woodbrook Middle School. Asbestos abatement removal had to be conducted prior to the start of school in order to allow staff and students access to the facility. The asbestos has been removed and other repairs (i.e. roofing, plumbing, tiles, etc.) will be completed prior to the start of school. The estimated $150,000 in repairs could not be deferred.

Bill Coon provided a middle school design update. The educational specification for a new middle school was completed in June 2017, and the schematic design is in process. Mr. Coon shared that Clover Park School District received a three-year authorization to utilize GC/CM contracting procedures for construction projects by the Capital Projects Advisory Review Board. He said the new middle school is an excellent candidate for GC/CM contracting, and the district will take steps to formalize a selection process. A recommendation will be brought forth at the October 9 board meeting, with plans to open a new school in January 2020.

Mr. Coon said further that the state has not approved its capital budget and presently there are about 56 school construction projects pending statewide. If all 56 projects flood the market at the same time, it could inflate the cost of the middle school project. The budget cost for the new middle school has already increased by $13M since December 2016 based on an increase in square footage needed and current market conditions. This has created a shortfall in funding.

The new middle school project budget also relies on an estimated $22M in School Construction Assistance Program (SCAP) funds, which is scheduled to be approved in July 2018. It’s important to note that a delay in SCAP funds would result in an additional budget shortfall and potentially delay the project. Some districts have elected not to take the risk and will hold off on construction or they are looking toward other funding options. Clover Park School District will have to make a similar decision on whether to move forward or hold the middle school construction project.

There are four funding options for school district Capital Projects. The options are:

  1. Capital Projects Bond - A bond is a consideration; however, assessed valuations have increased and there is much uncertainty as citizens contemplate a Sound Transit tax increase. Also the impact of McCleary on the state budget for schools is unclear.
  2. Non-voter Approved Debt. These funds cannot be used for new construction and have some limitations.
  3. Capital Projects Fund – The district’s Capital Projects Fund is already factored into these figures.
  4. Sale of Property – The Oakwood property is for sale, although if sold it would not be enough to cover the shortfall. The Woodbrook property is generating a lot of interest and the district will make a recommendation to the Board on how to package the property in order to place it on the market for sale.

President Schafer asked the superintendent to provide the Board with special election dates and resolution filing dates. He also asked if the Board has the option of not collecting bond dollars if the community supports a bond in the event the state approves the SCAP fund.

The next steps include a Board resolution to sell the Woodbrook property, contracting with a listing agent, and scheduling environmental assessments. In order to make a recommendation on the sale of the Woodbrook property, a public hearing must be held in accordance with RCW 28A.335.120. A public hearing is planned for September 11, prior to the regular Board meeting [Note, this public hearing date was later changed to September 13].

··Executive Session

There was no executive session.

5:33 p.m.          On motion by Joe Vlaming, seconded by Carole Jacobs, the meeting was adjourned.

Dr. Marty Schafer, School Board President

Deborah L. LeBeau, Superintendent