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NOTE:

Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or supt@cloverpark.k12.wa.us.

CLOVER PARK SCHOOL DISTRICT
Public Hearing on Budget and Regular Meeting of the Board
Student Service Center, Room 4
July 10, 2017
               
MINUTES

PUBLIC HEARING ON BUDGET

Present:        President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau

Director for Financial Services Kristy Magyar presented the proposed budget for the 2017-18 school year.  She provided details regarding enrollments projections, revenues and expenditures.

REGULAR MEETING OF THE BOARD

Present:        President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau

6:00 p.m.       President Marty Schafer called to order the Regular Meeting of the Board and asked those in attendance to stand for a moment of silence to honor the many men and women who serve our country. This was followed by the pledge of allegiance.

CITY OF LAKEWOOD COUNCIL REMARKS

There were no City Council remarks.

PUBLIC COMMENT

REMARKS OF A NEGATIVE NATURE SINGLING OUT SPECIFIC EMPLOYEES, OTHER THAN THE BOARD AND ITS SECRETARY, WILL BE HEARD IN EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING.  THE BOARD RESERVES THE RIGHT TO TERMINATE PRESENTATIONS CONTAINING PERSONAL ATTACKS ON INDIVIDUALS.

EACH PERSON WILL HAVE THREE MINUTES TO PROVIDE COMMENTS TO THE BOARD.  FOLLOW-UP TO PUBLIC QUESTIONS AND COMMENTS WILL BE ADDRESSED DURING THE SUPERINTENDENT’S COMMENTS AT THE NEXT SCHEDULED REGULAR MEETING OF THE BOARD AS APPROPRIATE.  PLEASE NOTE THAT ONLY THE AUDIO FROM THE FIRST REGULAR BOARD MEETING IS RECORDED.

YOU MAY PROVIDE COMMENTS CONCERNING NEW, REVISED, OR RESCINDED POLICIES DURING THE PUBLIC COMMENTS PORTION OF THIS AGENDA.  IN ADDITION, YOU MAY SEND YOUR COMMENTS IN WRITING TO THE SUPERINTENDENT’S OFFICE. AT 10903 GRAVELLY LAKE DRIVE, LAKEWOOD, WASHINGTON 98499-1341.  IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT THE SUPERINTENDENT’S OFFICE AT (253) 583-5190.

Dave O’Keefe – Mr. O’Keefe presented the Communities in Schools of Lakewood (CISL) end of year report for 2016-17.  He highlighted supports offered to students at Tillicum, Four Heroes, Lochburn and Clover Park.  He also outlined the work that CISL site coordinators perform in partnership with school leadership to support student success.

REPORTS FROM THE SUPERINTENDENT

SUPERINTENDENT REPORT

There was no superintendent report


 

CONSENT AGENDA

On motion by Joe Vlaming, seconded by Paul Wagemann, the following resolutions were adopted.  Motion carried unanimously.

17-130   Minutes: Special Meeting of June 5, 2017; Regular Meeting of June 12, 2017; and Regular Meeting/Workshop of June 26, 2017
17-131   Waivers/Releases            
17-132   Personnel Actions
17-133   Warrants
17-134   Canceled Warrants
17-135   Investment of Funds
17-136   Out-Of-State Travel
17-137   Procurement of Custodial Supplies and Equipment
17-138   Procurement of Unleaded Fuel, Diesel Fuel and Motor Oil
17-139   Contractual Agreement with Pierce County Human Services Developmental Disabilities

17-130   Minutes: Special Meeting of June 5, 2017; Regular Meeting of June 12, 2017; and Regular Meeting/Workshop of June 26, 2017

               BE IT RESOLVED, That the minutes of the Board of Directors’ special meeting of June 5, 2017, regular meeting of June 12, 2017, and regular meeting/workshop of June 26, 2017, were approved for recording.

17-131   Waivers /Releases

               BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting.

17-132   Personnel Actions

               be it resolved, That the Board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting.

17-133   Warrants

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:

Number Amount Date Issued
Payroll
General Fund

Direct Deposit

$10,000,335.06

6/30/17

20468-20516

$2,033,401.16

6/30/17

Accounts Payable
General Fund
293998-294000

$287,068.27

6/6/17

294052-294236

$718,965.06

6/12/17

294279-294495

$1,293,413.82

6/26/17

Capital Projects Fund
294001-294004

$11,986.29

6/12/17

294237-294244

$400,790.38

6/26/17

Associated Student Body Fund
294005-294051

$37,455.57

6/12/17

294245-294278

$20.005.13

6/26/17

17-134   Canceled Warrants

               WHEREAS, It has been determined that certain warrants are not viable;

               NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:

                                                                    

              

Number Amount Date Issued
General Fund—Payroll
None
General Fund—Accounts Payable
290544

    $75.00

10/31/16

Associated Student Body Fund
290521

$350.00

10/31/16

290522

$350.00

10/31/16

Capital Projects Fund
290521

$8,090.00

5/30/17

17-135   Investment of Funds

 

        Date            Maturity      Interest                             Investment
    Invested         Date             Rate           Type*              Amount

General Fund

 

06/30/17

07/31/17

*

*

$11,000,000

Capital Projects Fund

 

06/30/17

07/31/17

*

*

$44,300,000

Debt Service Fund

 

06/30/17

07/31/17

*

*

$12,900,000

Associated Student Body Fund

 

06/30/17

07/31/17

*

*

$570,000

Private Purpose Trust Fund

 

06/30/17

07/31/17

*

*

$266,000

Transportation Vehicle Fund

 

06/30/17

07/31/17

*

*

$2,200,000

               CD = Certificate of Deposit/
FA = Federal agency securities purchased
WA=State of Washington Local Government Investment Pool
NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

               *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report.  The type of investment and rate is not yet known for these investments during the month for this reason.

17-136   Out-Of-State Travel

               BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213:

Solution Tree: Leadership NOW, November 12-15, 2017, Las Vegas, Nevada: Ron Banner [Asst Supt Elementary] (reimbursed with professional development funds)

17-137   Procurement of Custodial Supplies and Equipment

WHEREAS, The Clover Park School District has the need for procurement of custodial supplies and equipment throughout the school year; and

WHEREAS, Public agencies in the State of Washington are authorized by RCW 28A.320 and RCW 39.34 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and 

WHEREAS, Clover Park School District has an approved Intergovernmental Cooperative Purchasing Agreement with the State of Washington, Department of Enterprise Services to participate in their materials and equipment bids for any District purchases;

WHEREAS, The Department of Enterprise Services has awarded Coastwide Laboratories a contract #00812 for janitorial supplies and related services;

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the use of the Intergovernmental Cooperative Agreement with the Department of Enterprise Services for the purchase of the annual custodial supplies and equipment for the 2017–18 school year not to exceed $371,000 to include sales tax.

 

17-138   Procurement of Unleaded Fuel, Diesel Fuel and Motor Oil

WHEREAS, the Clover Park School District Transportation and Maintenance and Operations departments have the need to procure fuel and oil throughout the school year; and

WHEREAS, public agencies in the State of Washington are authorized by RCW 28A.320 and RCW 39.34 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and 

WHEREAS, Clover Park School District has an approved Intergovernmental Cooperative Purchasing Agreement with the State of Washington, Department of Enterprise Services to participate in their materials and equipment bids for any District purchases; and

WHEREAS, the Department of Enterprise Services has awarded Associated Petroleum Products a contract, # 00311 for Fuel: Bulk and Keep-Full/Will Call;

NOW, THEREFORE, BE IT RESOLVED, that the Board authorizes the use of the Intergovernmental Cooperative Agreement with the Department of Enterprise Services for the purchase of the bulk unleaded and diesel fuel and motor oil for the 2017–18 school year in the amount of $590,000 to include sales tax.

17-139   Contractual Agreement with Pierce County Human Services Developmental Disabilities

               WHEREAS, The Clover Park School District has certain birth to three students with special education needs; and

WHEREAS, Pierce County Human Services Developmental Disabilities provides special education facilities and services for students not provided by Clover Park School District.

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into an agreement with Pierce County Human Services Developmental Disabilities for the 2017-18 school year to provide an educational program for Birth to Two students with special needs.


 

INDIVIDUAL ACTION AGENDA

On motion by Paul Wagemann, seconded by Joe Vlaming, the following resolution as adopted.  Motion carried unanimously.

17-140   Purchase and Install of New Dishwasher at Clover Park High School

WHEREAS, the Student Nutrition Department has determined the need to purchase and install a replacement dishwasher at Clover Park High School due to repairs and life cycle preventative maintenance schedule; and

WHEREAS, the District’s membership with Department of Enterprise Services provides public works solutions through bid process in compliance with RCW 28A.335.190; and

WHEREAS, Maintenance and Operations has chosen to participate in state contract #03215 awarded to Smith & Greene Company for the materials and installation of Stero Model #ER66S conveyor dishwasher; 

NOW, THEREFORE, BE IT RESOLVED, that the Board approve the award for purchase and installation of the dishwasher at Clover Park High School as follows:

Smith & Greene Company
Materials and Labor                                  $101,165.00

Sales Tax 9.9%                                         $  10,015.34

Contractor Total                                         $111,180.34

Contingency 10%                                     $  11,118.03

Total Project Budget                                 $122,298.37

On motion by Carole Jacobs, seconded by Becki Kellcy, the following resolution was adopted. Motion carried unanimously.

17-141   Acceptance of Bid/Proposal Renewal Options for the 2017-18 School Year

WHEREAS, in accordance with specifications of the original request for proposals and Board Resolution of acceptance, the District is exercising the fourth-year renewal option to renew the Food Services Management Program for the 2017-18 school year; and

WHEREAS, the original resolution number and vendor for the award is as follows:

13-087         Food Services Management Program Sodexo America LLC

NOW, THEREFORE, BE IT RESOLVED, that the Board accepts the above-listed renewal and authorizes the District to contract for the 2017-18 school year with the vendor named above.

On motion by Carole Jacobs, seconded by Joe Vlaming, the following resolution was adopted. Motion carried unanimously.

17-142   Adoption of Policy

WHEREAS, School Boards are empowered by RCW 28A.320.010 and RCW
28A.320.04 to formulate policy consistent within state statute, rules or
regulations for the government and operation of the school district; and

WHEREAS, The policy listed below was created as new or revised and
distributed, and has been reviewed for relevancy:

Board Policy

Title

4218

Language Access Plan (New)

NOW, THEREFORE, BE IT RESOLVED, that the above policy as written, shall become effective upon adoption by the Board of Directors.

On motion by Joe Vlaming, seconded by Carole Jacobs, the following resolution was adopted.  Motion carried unanimously.

17-143   Fixing and Adopting the Budget for Fiscal Year 2017-18

WHEREAS, WAC 392-123-054 requires that the board of directors of every school district meet for the purpose of fixing and adopting the budget of the district for the ensuing fiscal year; and

WHEREAS, A public notice was published announcing that on July 10, 2017, the Board of Directors of Clover Park School District No. 400, Pierce County, Washington, would meet in a public meeting for the purpose of fixing and adopting the 2017-18 Fiscal Budget of the District;

NOW, THEREFORE, BE IT RESOLVED, That the Board of Directors approves the adoption of the 2017-18 expenditures and operating transfers for each fund as follows:

Fund

Expenditures

Other Uses

Total

General Fund

$192,152,045

-0-

$192,152,045

Associated Student Body Fund

      1,829,028

-0-

      1,829,028

Debt Service Fund

      9,672,865

-0-

      9,672,865

Capital Projects Fund

    26,000,000

-0-

    26,000,000

Transportation Vehicle Fund

         500,000

-0-

         500,000

                          Total

$230,153,938

-0-

$230,153,938

 

MATTERS FOR DISCUSSION AND/OR INFORMATION

··Board Member Reports

Marty Schafer – President Schafer remarked on the Board planning meeting held earlier today.  He noted that he respects and appreciates each of the directors for their contributions to the public.

There were no other board reports.

··Executive Session

There was no executive session.

WRITTEN REPORTS FOR BOARD REVIEW

·Investment Earnings, July 31, 2017
·Budget Status Report, July 2017
·Fiscal Report to Taxpayers, July 2017

6:15 p.m.       On motion by Carole Jacobs, seconded by Joe Vlaming, the meeting was adjourned.

 

 

_________________________________________
Dr. Marty Schafer, President

 

 

_________________________________________
Deborah L. LeBeau, Superintendent