CLOVER PARK SCHOOL DISTRICT
Regular Meeting/Workshop of the Board
Student Services Center, Room 18
10903 Gravelly Lake Dr. SW, Lakewood, WA 98499
June 26, 2017
Present: President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau
5:00 p.m. President Schafer called to order the Regular Meeting/Workshop of the Board.
REPORTS FROM SUPERINTENDENT
YEAR TO DATE FINANCIAL REPORT 2016-17
Director of Financial Service Kristy Magyar presented the preliminary 2016-17 year to date financial report. She discussed enrollment, staffing, revenues and expenditures.
DRAFT BUDGET REPORT 2017-18
Director of Financial Services Kristy Magyar presented the preliminary draft budget for 2017-18. She discussed enrollment, staffing, revenues and expenditures. She also remarked on budget impacts anticipated in the coming year as well as budget uncertainties. The state budget has not been passed; therefore, the district is using conservative figures to establish its budget.
A public budget hearing is scheduled for July 10, 2017, prior to the regular meeting of the Board. The Board will be asked to adopt the 2017-18 budget at the July meeting.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) RECOMMENDATION
Administrator for Business Services and Capital Projects Rick Ring presented a recommendation to the Board to consider discontinuing the CAFR Report. This recommendation was made after carefully weighing the pros and cons of having a CAFR and receiving feedback from the State Auditor’s team during last year’s audit exit conference.
All school districts within Washington State are required to file a F-196 report, which shows all expenditures on a modified accrual or cash basis. Only seven of the 295 school districts in Washington file a CAFR, which is a voluntary process. Of the eight school districts that passed a bond measure dating back to 2013, only one district prepared a CAFR. The CAFR does not offer the leverage with bond ratings as previously assumed.
Mr. Ring pointed out the CAFR is work intensive, costly and the timing to start the CAFR cannot be completed until the F-196 is completed. It was also recommended that a third party review occur prior to the auditor’s review if the district elects to continue the CAFR.
The Board supports the state auditors and school district’s decision to discontinue the CAFR.
President Schafer announced the Board will meet in retreat and hold its annual planning meeting on July 10, from 12-5 p.m.
There will be discussion on what the Community Engagement Leadership Team (CELT) will look like and this topic will be a mainstay of future planning meetings. The president and superintendent are finalizing the board agenda.
President Schafer thanked Director Wagemann for his work on the statewide legislative committee. Director Wagemann provided a brief overview of his work on the committee and presented a legislative update. He shared a document from the State Board of Education on how it determines accountability based on academic indicators such as proficiency, graduation rate and English learner progress. The document also outlines that school quality or student success will be based on chronic absenteeism and whether 9th grade students are on track and the number of advanced courses taken.
It was determined that more collaboration is needed with the State Board of Education regarding legislative issues. At times this is a frustrating process because the district provides feedback to the Board of Education and there is no flow of information. The district has previously focused its efforts towards the Educational Services District, Washington State School Directors Association and legislature.
There was no executive session.
6:16 p.m. On motion by Paul Wagemann, seconded by Joe Vlaming, the meeting was adjourned.
Dr. Marty Schafer, President
Deborah L. LeBeau, Superintendent