NOTE:

Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or supt@cloverpark.k12.wa.us.

CLOVER PARK SCHOOL DISTRICT

Regular Meeting of the Board

Clover Park Student Services Center, Room 4

June 12, 2017

 

MINUTES

 

Present:        President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau

 

6:00 p.m.       President Marty Schafer called to order the Regular Meeting of the Board and asked those in attendance to stand for a moment of silence to honor the many men and women who serve our country. This was followed by the pledge of allegiance.

 

CITY OF LAKEWOOD COUNCIL REMARKS

 

There were no City Council remarks.

 

SPECIAL RECOGNTION – YEARS OF SERVICE

 

Earlier this year, district staff launched a Years of Service Recognition Program and nearly 900 employees were recognized for uninterrupted service to the district in increments of 5, 10, 20, 25, 30, 35 and 40+ years of service.

 

The Board of Directors recognized employees who have served the school district with uninterrupted service for more than 30 years.  President Schafer remarked there are only two reasons a person stays in a career for a long time; 1) they are really good at their job; or 2) they are really passionate about their work.  In this case, he believes Clover Park School District employees who have remained in the district stay for both reasons.  He said often times district employees work tirelessly to support student achievement from behind the scenes and they receive no special recognition.  Tonight’s celebration is for the purpose of shining the light on those individuals and to thank them for the privilege of honoring each of them for their years of service.

 

The employees who were honored are:

 

30 + Years

kerry lawson                  lakes high school                                  30.35

kim van zonneveld          tyee park elementary                           30.42

linda staley                     beachwood elementary                        30.44

debra hansen                  lake louise elementary                        30.44

loraine curry                  mann middle school                               30.44

julie jones                        beachwood elementary                        30.5

anita bruscas                  dower elementary school                  30.5

sandra jorgensen          hudtloff middle school                       30.86

linda heath                       hudtloff middle school                       31.21

doris peacock                 tyee park elementary                           31.22

tracey lundquist            tyee park elementary                           31.42

eva lewis                           hillside elementary                               31.45

mistine turner                 asc transportation                               31.49

roeme kitchen                  hudtloff middle school                       31.49

mel ninnis                          clover park high school                      31.5

susan thompkins             special education                                   31.67

vicente susuico               mann middle school                               31.76

yolanda boyd-purcell  lake louise elementary                        32.01

janice anderson             idlewild elementary                              32.13

janeen holman                 lakeview elementary                             32.13

thea gray                          lakes high school                                  32.33

janice dilley                     woodbrook middle school                  32.34

cathy turner                    park lodge elementary                        32.44

ruth jones                       tillicum elementary                               32.44

diana dix                            evergreen elementary                         32.45

elizabeth davis                lochburn middle school                      32.45

jamie price                        tillicum elementary                               32.45

rose scheidt                    mann middle school                               32.49

maura cullen                   clover park high school                      32.5

vicki nichols                     evergreen elementary                         32.5

steve anderson              lakes high school                                  32.5

karen stillmaker            lakeview elementary                             32.5

leslie deal                        publications                                             32.64

mike mcclure                    asc maintenance & operations            32.78

raymond boyle                asc maintenance & operations            33.11

loraine allen                   evergreen elementary                         33.11

darlene blessum            dower elementary school                  33.39

diane feil                           human rescources                                 33.45

michael stephanik           asc transportation                               33.5

paula swann                     dower elementary school                  33.5

yadira mann                      asc transportation                               34.33

pam martin                        evergreen elementary                         34.42

 

35 + years

george parsons             asc food services                                  35.3

trena jones                      custer elementary                                35.46

john shelton                    lakes high school                                  35.6

janice harrison               meriwether elementary                       36

lisa faughender              park lodge elementary                        36.1

felisa rodriguez             lakeview elementary                             36.42

mary meredith                 lakeview elementary                             37.49

dennis dearth                  clover park high school                      37.5

jackie hill                         evergreen elementary                         38.01

helen wagner                  hudtloff middle school                       38.16

mamie jackson                 mann middle school                               38.2

sandy tweedy                  career & technical ed.                          38.29

 


 

40+ years

max cabellon                   lakes high school                                  42.98

jean elliott                      four heroes elementary                      43.5

 

PUBLIC COMMENT

 

REMARKS OF A NEGATIVE NATURE SINGLING OUT SPECIFIC EMPLOYEES, OTHER THAN THE BOARD AND ITS SECRETARY, WILL BE HEARD IN EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING.  THE BOARD RESERVES THE RIGHT TO TERMINATE PRESENTATIONS CONTAINING PERSONAL ATTACKS ON INDIVIDUALS.

 

EACH PERSON WILL HAVE THREE MINUTES TO PROVIDE COMMENTS TO THE BOARD.  FOLLOW-UP TO PUBLIC QUESTIONS AND COMMENTS WILL BE ADDRESSED DURING THE SUPERINTENDENT’S COMMENTS AT THE NEXT SCHEDULED REGULAR MEETING OF THE BOARD AS APPROPRIATE.  PLEASE NOTE THAT ONLY THE FIRST REGULAR MEETING OF THE BOARD IS AUDIO-TAPED. 

 

YOU MAY PROVIDE COMMENTS CONCERNING NEW, REVISED, OR RESCINDED POLICIES DURING THE PUBLIC COMMENTS PORTION OF THIS AGENDA.  IN ADDITION, YOU MAY SEND YOUR COMMENTS IN WRITING TO THE SUPERINTENDENT’S OFFICE. AT 10903 GRAVELLY LAKE DRIVE, LAKEWOOD, WASHINGTON 98499-1341.  IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT THE SUPERINTENDENT’S OFFICE AT (253) 583-5190.

 

Jim Schell – CPEA President Jim Schell addressed the Board of Directors.  Mr. Schell thanked the Board for the work they’ve done to honor retirees and those recognized this evening for their years of service.  He suggested another way to recognize staff for their years of service, is to include their names in the minutes and he hopes the Board will consider that.

 

He remarked that changes coming next school year and pending actions by the legislature will make for an interesting fall.  He told the Board that the Association is ready to work with them. 

 

Report from the Superintendent

 

SUPERINTENDENT REPORT

 

Deputy Superintendent Brian Laubach reported in the superintendent’s absence that those individuals who provided public comments at the May 8 meeting were contacted in writing.  Superintendent LeBeau also met with the three students in person.  Mr. Laubach added that Superintendent LeBeau will provide the Board with an update on board goals later this month.

 

CONSENT AGENDA

 

On motion by Paul Wagemann, seconded by Joe Vlaming, the following resolutions were adopted. Motion carried unanimously.

 

17-109      Minutes: Regular Meeting of the Board, May 8, 2017; and Regular Meeting/Workshop of the Board, May 22, 2017

17-110      Waivers/Releases         

17-111      Personnel Actions                                

17-112      Warrants

17-113      Canceled Warrants

17-114      Investment of Funds

17-115      Out-of-State Travel

17-116      Authorized Representative for Impact Aid

17-117        Authorization to Travel Concerning Impact Aid

17-118      Application for Funds Available through State and Federal Grant Programs

17-119      Online Program Agreement for Educational Services with Graduation Alliance

17-120      Intergovernmental Cooperative Purchasing Agreement with Puget Sound Educational Service District

17-121      Intergovernmental Cooperative Purchasing Agreement with Educational Service District 112

17-122      Intergovernmental Cooperative Purchasing Agreement with the King County Directors’ Association Purchasing Cooperative

17-123      Intergovernmental Cooperative Purchasing Agreement with the State of Washington’s Department of Enterprise Services

17-124      Intergovernmental Cooperative Purchasing Agreement with the National Intergovernmental Purchasing Association, NIPA

17-125      Intergovernmental Cooperative Purchasing Agreement with the National School Board Association Purchasing Cooperative, BuyBoard

 

Resolution 17-109

 

Minutes: Regular Meeting of the Board, May 8, 2017; and Regular Meeting/Workshop of the Board, May 22, 2017

 

               BE IT RESOLVED, That the minutes of the board of directors’ regular meeting of May 22, 2017, and regular meeting/workshop of May 22, 2017, are hereby approved for recording.

 

Resolution 17-110

 

Waivers /Releases

 

               BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting.

 

Resolution 17-111

 

Personnel Actions

 

               BE IT RESOLVED, That the board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting.

 


 

Resolution 17-112

 

Warrants

 

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:

 

                        Number         Amount         Date Issued

 

               Payroll

               General Fund

Direct Deposit

$9,616,470.81

5/31/17

20410-20411

$1,484.28

5/5/17

20412-20467

$1,957,090.52

5/31/17

              

               Accounts Payable

               General Fund

293368-293561

$968,384.80

5/1/17

293600-293782

$1,001,058.01

5/15/17

293822-293997

$509,829.81

5/30/17

 

               Capital Projects Fund

293321-293326

$61,467.67

5/1/17

293562-293566

$190,145.78

5/15/17

293783

$715.00

5/19/17

293784-293789

$162,192.58

5/30/17

 

               Associated Student Body Fund

293327-293366

$36,563.45

5/1/17

293567-293599

$19,674.84

5/15/17

293790-293821

$22,339.55

5/30/17

 

               Transportation Vehicle Fund

293367

$1,497,628.68

5/1/17

 

Resolution 17-113

 

Canceled Warrants

 

               WHEREAS, It has been determined that certain warrants are not viable;

 

               NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:

 

               Number      Amount         Date Issued

 

               General Fund—Payroll

284072

$29.23

9/21/15

284559

$5.00

10/19/15

285096

$30.00

11/30/15

285690

$284.39

1/11/16

285802

$150.00

1/11/16

285877

$62.10

1/25/16

286390

$31.05

2/22/16

286974

$170.34

4/4/16

287160

$26.80

4/4/16

287293

$15.44

4/18/16

287967

$5.00

5/31/16

288465

$30.00

6/27/16

289053

$153.90

7/25/16

289745

$75.00

9/19/16

289768

$150.00

9/19/16

289907

$75.00

9/19/16

289998

$75.00

9/19/16

290057

$150.00

9/19/16

292733

$80.46

3/20/17

293773

$2,226.57

5/15/17

 

               General Fund—Accounts Payable

285551

$1,215.50

1/11/16

286061

$17.28

2/8/16

286719

$46.68

3/21/16

286731

$108.00

3/21/16

 

               Private Purpose Fund

287407

$500.00

5/2/16

 

Resolution 17-114

 

Investment of Funds

 

               BE IT RESOLVED, that, in accordance with Board Policy 6120, the following funds were invested during the month of May 2017:

 

                 Date          Maturity         Interest                           Investment

               Invested        Date           Rate          Type*              Amount

 

               General Fund

 

05/31/17

06/3017

*

*

$22,000,000

 

               Capital Projects Fund

 

05/31/17

06/30/17

*

*

$44,300,000

 

               Debt Service Fund

 

05/31/17

06/30/17

*

*

$11,800,000

 

               Associated Student Body Fund

 

05/31/17

06/30/17

*

*

$575,000

 

               Private Purpose Trust Fund

 

05/31/17

06/30/17

*

*

$266,000

 

               Transportation Vehicle Fund

 

05/31/17

06/30/17

*

*

$2,200,000

 

               CD = Certificate of Deposit/

               FA = Federal agency securities purchased

               WA=State of Washington Local Government Investment Pool

               NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

 

            *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report.  The type of investment and rate is not yet known for these investments during the month for this reason.

 

Resolution 17-115

 

Out-of-State Travel

 

               BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213:

 

               National Interscholastic Athletic Administrators Association Board of Directors Meeting, Indianapolis, Minnesota, July 6-10, 2017: Scott Nordi [Lakes] (all costs covered by NIAA)

 

               National Board for Professional Teaching Standards, Las Vegas, Nevada, July 9-12, 2017: Jan Lonsway, Corrie Rosasham [Teaching & Learning] (reimbursed through department funds)

 

               Code.Org, Phoenix, Arizona, July 16-21, 2017: Joseph Charrier [Clover Park] (Code.Org paying for flight, meals and lodging, remainder CTE funds)

 

               International Baccalaureate Organization: Middle Years Program, Cat. 3 – Interdisciplinary, Austin, Texas, July 23-26, 2017: Sean Griffioen, Erin McKee, Marilyn Roberts, Erin Vidal [Harrison Prep] (reimbursed through school funds

 

               International Baccalaureate Organization: Middle Years Program, Cat. 3 – Interdisciplinary, Austin, Texas, July 26-29, 2017: Haley Baxley, Lovisa Burns, Justin Davis, Lucille Salazar [Harrison Prep] (reimbursed through school funds

 

               Solution Tree: Leadership NOW, Las Vegas, Nevada, November 12-16, 2017: Megan Qualls [Dower] and Sheri Warrick [Oakbrook] (reimbursed through principals professional growth funds)

 

Resolution 17-116

 

Authorized Representative for Impact Aid

 

               BE IT RESOLVED, That Ms. Deborah LeBeau, Secretary to the Clover Park School District No. 400 Board of Directors, hereby is designated as the authorized representative, effective July 1, 2017, for the ensuing fiscal year, to act for the Board in filing applications for and on behalf of the district under Impact Aid laws and such other laws in providing to the appropriate governmental agencies such additional information and documents as may be required, and otherwise to act as the authorized representative of the district in connection with said Public Laws.

 

Resolution 17-117

 

Authorization to Travel Concerning Impact Aid

 

               WHEREAS, Impact Aid funding is critical to the welfare of Clover Park School District; and

 

               WHEREAS, Impact Aid frequently is under review and consideration by the Congress and the Office of Education; and

 

               WHEREAS, It may be highly desirable for Clover Park to provide testimony, advice, and data in connection with Impact Aid often with little advance notice;

 

               NOW, THEREFORE, BE IT RESOLVED, That Deborah LeBeau, Richard Ring, and a designated board member are hereby authorized to travel for the regularly scheduled National Association of Federally Impacted School meeting in Fall (September/October 2017) and Spring (March/April 2018); and;

 

               BE IT FURTHER RESOLVED That the Board hereby authorizes travel in connection with matters related to Impact Aid without prior Board approval, but after consultation with the Board when unplanned or emergency meetings occur, effective September 1, 2017, for the ensuing fiscal year.

 

Resolution 17-118

 

Application for Funds Available through State and Federal Grant Programs

 

WHEREAS, Clover Park School District students have benefited from programs, services, and materials available through state and federal grant funds; and

 

WHEREAS, Clover Park School District will apply for these funds to continue the programs, services and materials acquisition for the 2017-18 school year;

        

NOW, THEREFORE, BE IT RESOLVED, That the Clover Park School District Board of Directors approves the district’s applying for the following state and federal grants:

·         Army Youth Programs in Your Neighborhood (AYPYN)

·         Carl D. Perkins Vocational and Education Act of 1998

·         Early Childhood Education and Assistance Program (ECEAP), WAC 365-170-101

·         Early Head Start Program, Federal Register 45-CFR 1301-1308

·         Federal Indian Education

·         Head Start Program, Federal Register 45-CFR 1304

·         Individuals with Disabilities Education Act, Part B

·         Individuals with Disabilities Education Act, Section 619

·         Learning Assistance Program (LAP), RCW 28A.165.040

·         Program for Highly Capable Students, WAC 392-170-025

·         State Transitional Bilingual Program

·         Title I Part A: Improving Basic Programs

·         Title I Part D: Federal Neglected and Delinquent

·         Title II Part A: Teacher and Principal Quality

·         Title III Limited English Proficient

·         Title X Part C McKinney Vento (Homeless Assistance Act)

 

Resolution 17-119

 

Online Program Agreement for Educational Services with Graduation Alliance

              

             WHEREAS, Each school district in the State of Washington is authorized by statute to participate in online affiliate partnership agreements to secure educational opportunities for graduating from high school; and

 

               WHEREAS, The Clover Park School District has determined that certain students may advantageously be enrolled in the Graduation Alliance online high school programs;

 

               NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into an agreement for Educational Services with Graduation Alliance for the period of August 31, 2017, through August 31, 2018 to provide online high school and reengagement programs.

 

Resolution 17-120

 

Intergovernmental Cooperative Purchasing Agreement with Puget Sound Educational Service District

 

               WHEREAS, The Clover Park School District has the need to purchase curriculum materials for the district and individual school sites;

 

               WHEREAS, public agencies in the State of Washington are authorized by RCW 39.34.303 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and

 

               WHEREAS, Puget Sound Educational Service District has approved an Intergovernmental Cooperative Purchasing Agreement with Clover Park School District to participate in their renewable subscription and/or cloud based instructional software and online educational services following the guidance of RCW 28A.335.190;

 

               NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the District to continue the Intergovernmental Cooperative Agreement with Puget Sound Educational Service District for the purchase of technologies from the Washington Learning Source Contract for 2017-18 school year.

 

Resolution 17-121

 

Intergovernmental Cooperative Purchasing Agreement with Educational Service District 112

 

WHEREAS, The Clover Park School District has the need to purchase instructional technology equipment and materials for large group instruction; and

 

WHEREAS, The use of technology will provide classroom teachers the tools for an updated and current method of instruction. The purchase and use of these materials are part of the district’s technology plan for group instruction; and

 

WHEREAS, Public agencies in the State of Washington are authorized by RCW 28A.320 and RCW 39.34 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and 

 

WHEREAS, Educational Service District 112 has an approved Intergovernmental Cooperative Purchasing Agreement with Clover Park School District to participate in their instructional technology equipment bids as satisfied by RCW 28A.335.190;

 

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the use of the Intergovernmental Cooperative Agreement with Educational Service District 112 for the purchase of technology through ESD 112 Digital Edge Contracts for the 2017–18 school year.

 


 

Resolution 17-122

 

Intergovernmental Cooperative Purchasing Agreement with the King County Directors’ Association Purchasing Cooperative

 

WHEREAS, The Clover Park School District procures materials, furniture, supplies and equipment throughout the district that individually may exceed the monetary threshold of $75,000; and

 

WHEREAS, The district’s annual membership with King County Directors’ Association allows solutions through bid process in accordance with RCW 28A.335.190; and

 

WHEREAS, Public agencies in the State of Washington are authorized by RCW 28A.320 and RCW 39.34 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and 

 

WHEREAS, Purchasing has determined the need to procure these various supplies through contracts available under the King County Directors’ Association purchasing cooperative as a cost and time saving solution; 

 

NOW, THEREFORE, BE IT RESOLVED, The Board authorizes the use of the Intergovernmental Cooperative Agreement with the King County Directors’ Association for procurement purposes when needs arise during the 2017–18 school year.

 

Resolution 17-123

 

Intergovernmental Cooperative Purchasing Agreement with the State of Washington’s Department of Enterprise Services

 

WHEREAS, the Clover Park School District procures materials, furniture, supplies and equipment throughout the district that individually may exceed the monetary threshold of $75,000; and

 

WHEREAS, the district’s annual membership with the State of Washington Department of Enterprise Services allows solutions through bid process in accordance with RCW 28A.335.190; and

 

WHEREAS, public agencies in the State of Washington are authorized by RCW 28A.320 and RCW 39.34 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and 

 

WHEREAS, Purchasing has determined the need to procure these various supplies through contracts available under the Department of Enterprise Services as a cost and time saving solution; 

 

NOW, THEREFORE, BE IT RESOLVED, the Board authorizes the use of the Intergovernmental Cooperative Agreement with the State of Washington, Department of Enterprise Services for procurement purposes when needs arise during the 2017–18 school year.

 

Resolution 17-124

 

Intergovernmental Cooperative Purchasing Agreement with the National Intergovernmental Purchasing Association, NIPA

 

WHEREAS, the Clover Park School District actively participates in an Intergovernmental Cooperative Purchasing Agreement with the National Intergovernmental Purchasing Association. This agreement allows for the purchase of district supplies and equipment; and

 

WHEREAS, the National Intergovernmental Purchasing Association, has sponsored a cooperative request for proposals for the above product and public agencies in the State of Washington are authorized by the bid law, RCW 28A.335.190, and the joint purchase requirements of RCW 39.34.030 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and

 

WHEREAS, Purchasing has determined the need to procure various supplies and equipment through contracts available under the National Intergovernmental Purchasing Association, NIPA as a cost and time saving solution;

 

NOW, THEREFORE, BE IT RESOLVED, that the Board authorizes the District through the membership with the National Intergovernmental Purchasing Association for procurement purposes during the 2017-18 school year.

 

Resolution 17-125

 

Intergovernmental Cooperative Purchasing Agreement with the National School Board Association Purchasing Cooperative, BuyBoard.

 

WHEREAS, The Clover Park School District in Lakewood, Washington has elected to join the National School Board Association (NSBA) Purchasing Cooperative, operating as BuyBoard; and

 

WHEREAS, Public agencies in the State of Washington are authorized RCW 39.34.030 to enter into cooperative agreements for the purchase of various equipment, supplies and services; and 

 

WHEREAS, Purchasing has determined the contracts bid through BuyBoard are in accordance to RCW 28A.335.190 and opted for the ability to procure various supplies through contracts available under the BuyBoard NSBA’s purchasing cooperative as a cost and time saving solution;

 

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the use of the Intergovernmental Cooperative Agreement with the National School Board Association’s purchasing cooperative known as BuyBoard for procurement purposes for the 2017-18 school year.

 

INDIVIDUAL ACTION ITEMS

 

On motion by Joe Vlaming, seconded by Carole Jacobs, the following resolution was adopted. Motion carried unanimously.

 

Resolution 17-126

 

Submittal and Acceptance of Washington Schools Risk Management Pool School Security Grant

 

WHEREAS, The Washington Schools Risk Management Pool (WSRMP) provides funding in the form a grant program to provide members financial assistance in procuring approved security assessments and/or improvements in their school facilities; and

 

WHEREAS, The grant sets a specific amount of monies designated for each district based upon a pro-rata division of the total grant dollars; and

 

WHEREAS, Clover Park School District met the qualifications to receive a portion of those grant funds by WSRMP in the amount of $88,707; and

 

WHEREAS, The grant funds will be used to purchase additional camera systems, door locking systems, signs, additional fencing, improved security lighting and communications equipment in our schools and facilities; 

 

NOW, THEREFORE, BE IT RESOLVED, That the board authorizes the superintendent to submit and accept the WSRMP School Security Grant in the amount of $88,707 and proceed with the school security improvement project.

 

On motion by Becki Kellcy, Joe Vlaming, the following resolution was adopted. Director Wagemann remarked that he prefers seam roofing and hopes the district considered the life-cycle of building as part of purchase consideration.

 


 

On motion by Becki Kellcy, seconded by Joe Vlaming, the following resolution was adopted. Motion carried unanimously.

 

Resolution 17-127

 

Roofing Projects Custer, Dower and Clover Park High School

 

WHEREAS, The Maintenance and Operations Department has determined the need to install new roofing at Custer, Dower and Clover Park High schools due to annual repairs and life cycle preventative maintenance schedule; and

 

WHEREAS, The District’s membership with King County Directors’ Association [KCDA] provides public works solutions through bid process in compliance with RCW 28A.335.190; and

 

WHEREAS, Maintenance and Operations has chosen to participate in the contract KCDA #AEPA 017-F awarded to Wayne’s Roofing, Inc., through Progressive Roofing for the materials and installation of roofing;

 

NOW, THEREFORE, BE IT RESOLVED, That the Board approve the award for the installation of roofing materials for Custer and Dower Elementary Schools and Clover Park High School to Wayne’s Roofing through KCDA not to exceed $1,423,205.

 

Custer Elementary            $   529,000

Dower Elementary            $   613,000

Clover Park High School $   153,000

              Sub Total:             $1,295,000

 

Sales Tax 9.9%                 $   128,205

 

Contractor Total                $1,423,205

 

Contingency 10%             $   129,500

 

Total Project Budget         $1,552,705

 

On motion by Carole Jacobs, seconded by Joe Vlaming, the following resolutions was adopted. Motion carried unanimously.

 

Resolution 17-128

 

Auxiliary Service Center and Lakes High School Exterior Painting

 

WHEREAS, The Maintenance and Operations Department has determined the need to paint exterior areas of the Auxiliary Service Center and Lakes High School in keeping with scheduled building maintenance; and

 

WHEREAS, Public agencies in the State of Washington are authorized by RCW 39.04.155 to enter into contracts under small works roster for construction, building, renovation, remodeling, alteration, repair or improvement and use the small works roster to assure that a competitive price is established and award contracts to the lowest responsible bidder; and 

 

WHEREAS, Maintenance and Operations has developed a statement of work and solicited a small works roster bid for the painting projects at the Auxiliary Service Center and Lakes High School; and

 

NOW, THEREFORE, BE IT RESOLVED, The Board approves the award for the painting projects at the Auxiliary Service Center and Lakes High School to Diverse Coatings not to exceed $125,286.0037,814.60 tax included.

 

General Contractor:             $ 114,000.00

Sales Tax 9.9%                    $   11,286 00

            Sub Total:                  $125, 286.00

 

Contingency 10%                $   12,528.60

 

Total Project Budget            $  137,814.60

 

On motion by Carole Jacobs, seconded by Paul Wagemann, the following resolution was adopted. Motion carried unanimously.  President Schafer acknowledged the amazing work of the superintendent and said he appreciates who she is as an individual.  He added the Board appreciates and respects her immensely.

 

Resolution 17-129

 

Addendum to Superintendent’s Contract

 

WHEREAS, RCW 28A.400.010 states that the Board of Directors shall select a superintendent to supervise and carry out such powers and duties as prescribed by law; and

 

WHEREAS, The Board has evaluated the Superintendent’s performance and is in concurrence that she has the necessary skills and abilities to lead the educational operations of the Clover Park School District; and

 

WHEREAS, All other terms of the original Superintendent’s Contract remain in effect; and

 

WHEREAS, The parties have agreed to these considerations:

 

NOW, THEREFORE, BE IT RESOLVED,

 

   1.      That the Board of Directors of Clover Park School District No. 400, Pierce County, Washington, extends Superintendent Deborah LeBeau’s Contract for an additional year, through June 30, 2020.

 

MATTERS FOR DISCUSSION AND/OR INFORMATION

 

··First Reading

 

Board Policy

Title

4218

Language Access Plan (New)

 

··Board Reports

 

Marty Schafer – President Schafer thanked Carole Jacobs for all that she has accomplished as vice president such as completing the evaluation of the superintendent and taking on extra work when he was out of town.

Carole Jacobs – Vice President Jacobs congratulated teachers, administrators and other district personnel for the incredibly fantastic graduations.  All of the graduations were outstanding.  

 

Becki Kellcy – Director Kellcy attended two graduations.  She appreciates all the work that went into coordinating them.

 

Joe Vlaming – Director Vlaming attended all four graduations.  He said all were individual and excellent.  He added that Assistant Superintendent of Elementary Schools Ron Banner gave a great speech at the Open Doors Youth Engagement Program Graduation.

 

Paul Wagemann – Director Wagemann ditto’ d the above remarks and said it was encouraging to him to look at the total number of graduates. He has seen a steady increase, which meets the Board goals.  He said hitting 100% isn’t easy, but Clover Park School District is getting close.

 

··Executive Session

 

There was no executive session.

 

WRITTEN REPORTS FOR BOARD REVIEW

 

·Investment Earnings, May 31, 2017

·Budget Status Report, May 2017

·Food Services Participation, May 2017

·Fiscal Report to Taxpayers, May 2017

 


 

6:31 p.m.       On motion by Carole Jacobs, seconded by Joe Vlaming, the meeting was adjourned.

 

 

_________________________________________

Dr. Marty Schafer, President

 

 

_________________________________________

Deborah L. LeBeau, Superintendent