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NOTE:

Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or supt@cloverpark.k12.wa.us.

CLOVER PARK SCHOOL DISTRICT

Regular Meeting of the Board

Student Services Center, Room 4

10903 Gravelly Lake Drive SW, Lakewood, WA 98499

January 9, 2017

MINUTES

Present:           President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann, and Debbie LeBeau

6:00 p.m.          President Marty Schafer called to order the Regular Meeting of the Board and asked those in attendance to stand for a moment of silence in honor the many men and women who serve our country. This was followed by the pledge of allegiance.

City of Lakewood Council Remarks

Jason Whalen provided the City Council report. He began by wishing everyone a happy new year. He congratulated the Board of Directors for recently being recognized as a Board of Distinction. He thanked the Board for the work they have done as well as the great work of the school district. Councilperson Whalen said the City Manager asked him to extend his appreciation to the Board for their participation in the joint meeting planned for January 30. He said that Dr. Schafer spoke to the city council last week and mentioned the school district is moving forward on the pre-design and construction of a new middle school.

Councilperson Whalen shared that the city is hosting the annual Martin Luther King Jr. celebration on Saturday, January 14, at the Sharon McGavick Center. He encouraged Board members to attend if available. A proclamation will be presented to Jo Ethel Smith to honor her past work on the MLK celebration committee for the past several years. He is hopeful that her legacy and work as a community activist does not fade.

Councilperson Whalen shared highlights from 2016. The city passed a balanced budget as required by state law, transportation and infrastructure improvements totaling $18M have been completed. Springbrook is receiving amazing improvements. There will be a new park facility, salt water pool, clubhouse and access to other amenities. The lawn area is new along with replanted trees. The lodging tax monies and funds from the Rotary will be used to construct a new pavilion. The city plans to break ground in June/July, and open in October.

Public Comments

REMARKS OF A NEGATIVE NATURE SINGLING OUT SPECIFIC EMPLOYEES, OTHER THAN THE BOARD AND ITS SECRETARY, WILL BE HEARD IN EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING. THE BOARD RESERVES THE RIGHT TO TERMINATE PRESENTATIONS CONTAINING PERSONAL ATTACKS ON INDIVIDUALS.

EACH PERSON WILL HAVE THREE MINUTES TO PROVIDE COMMENTS TO THE BOARD. FOLLOW-UP TO PUBLIC QUESTIONS AND COMMENTS WILL BE ADDRESSED DURING THE SUPERINTENDENT’S COMMENTS AT THE NEXT SCHEDULED REGULAR MEETING OF THE BOARD AS APPROPRIATE. PLEASE NOTE THAT ONLY THE FIRST REGULAR MEETING OF THE BOARD IS AUDIO-TAPED.

YOU MAY PROVIDE COMMENTS CONCERNING NEW, REVISED, OR RESCINDED POLICIES DURING THE PUBLIC COMMENTS PORTION OF THIS AGENDA. IN ADDITION, YOU MAY SEND YOUR COMMENTS IN WRITING TO THE SUPERINTENDENT’S OFFICE. AT 10903 GRAVELLY LAKE DRIVE, LAKEWOOD, WASHINGTON 98499-1341. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT THE SUPERINTENDENT’S OFFICE AT (253) 583-5190.

Diane Formoso – Ms. Formoso thanked the board for their hard work. She provided highlights regarding the work Caring for Kids accomplished in 2016.

Briana Kelly – Lakes teacher Briana Kelly introduced Francis Poindexter, a member of the ASB, who presented the Board of Directors with a certificate of appreciation in recognition of Board Appreciation Month. The ASB students wanted to let the Board know that they appreciated the recognition received at the beginning of the school year introducing and recognizing its members.

Leo Bundick – Mr. Bundick, a Lakewood resident, thanked the Board for the work they do. He objected to the minutes of November 28 on the issue of the closing of Woodbrook Middle School and the sense of timing. He said the Board was irresponsible and its wording in the minutes was unfortunate. He asked the minutes to be reviewed and changed. He believes the open public meetings act was violated if a vote occurred. He also asked if there is a specific policy on the closing of a school.

Julie Jones – Ms. Jones, a school employee and Lakewood citizen, provided the Board with a copy of an article regarding standardized testing. She shared details about her personal experience and perceptions on how the current testing schedule impacts staff.

Reports from the Superintendent

SUPERINTENDENT’S REPORT

The superintendent remarked that appropriate follow-up was made with the citizen who provided public comment at the December meeting concerning Woodbrook Middle School.

January is Board Appreciation Month and the superintendent spent time recognizing the Board for their work in the district. The Career and Technical Education Department provided each board member with a jar of mints that were labeled with the district’s tagline, Creating Promising Futures. The Board also received a mug engraved by Lakes students recognizing the Board’s recent award as a Board of Distinction by the Washington State School Directors Association (WSSDA). They also received a card from the superintendent and her council and a certificate signed by WSSDA president, WSSDA Executive Director and Superintendent.

The superintendent attended the Lakewood Rotary meeting and two city council members were giving a report to Rotary about the vision for Lakewood. In addition, two other city council members were present as well as the city manager. As they spoke about the city’s vision, Councilperson Brandstetter remarked that it is everyone’s responsibility to make sure every person in Lakewood knows what educational opportunities are here. It was a nice moment and the superintendent said it would have made a great commercial.

CONSENT AGENDA

On motion by Paul Wagemann, seconded by Joe Vlaming, the following resolution was adopted.

17-047    Minutes: Regular Monthly Meeting of the Board on December 12, 2016

17-048    Waivers/Releases

17-049    Personnel Actions

17-050    Warrants

17-051    Canceled Warrants

17-052    Investment of Funds

17-053    Out-of-State Travel

17-047   Minutes: Regular Monthly Meeting of the Board, December 12, 2016,

               BE IT RESOLVED, That the minutes of the Board of Directors’ regular meeting of December 12, 2016, is hereby approved for recording.

17-048   Waivers /Releases

               BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting.

17-049   Personnel Actions

               BE IT RESOLVED, That the Board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting.

17-050   Warrants

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:

  Number Amount  Date Issued
Payroll      
  General Fund    
  Direct Deposit $9,265,555.43 12/29/16
  20108-20171 $1,964,189.91 12/29/16
Accounts Payable      
  General Fund    
  291469-291623 $764,159.79 12/21/16
  291428-291430 $5,619.32 12/14/16
  291216-291427 $740,235.07 12/12/16
  291159-291161 $227,766.63 12/02/16
  Capital Projects Fund    
  291431-291444 $1,019,762.30 12/21/16
  291162-291173 $227,661.86 12/12/16
  291157 $258.00 12/02/16
   Associated Student Body Fund    
   291445-291468  $13,974.59  12/21/16
   291174-291212  $31,991.72  12/12/16
  291158 $3,108.92 12/02/16
  Transportation Vehicle Fund    
  291215 $640,439.60 12/12/16
  Private Purpose Trust Fund    
  291213-291214 $2,500.00 12/12/16

 

17-051   Canceled Warrants

                WHEREAS, It has been determined that certain warrants are not viable;

                NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:

 

Number   Amount Date Issued
General Fund—Payroll    
None    
General Fund—Accounts Payable    
289772 $6.00 9/19/16

 

17-052   Investment of Funds

BE IT RESOLVED, that, in accordance with Board Policy 6120, the following funds were invested during the month of December 2016:

 

Date Invested Maturity Date Interest Rate Investment Type*  Amount
General Fund        
12/30/16 1/31/17 * * $11,300,000
Capital Projects Fund        
12/30/16 1/31/17 * * $42,100,000
Debt Service Fund        
12/30/16 1/31/17 * * $10,900,000
Associated Student Body Fund        
12/30/16 1/31/17 * * $550,000
Private Purpose Trust Fund        
 12/30/16 1/31/17  *  *  $267,000
 Transportation Vehicle Fund        
 12/30/16  1/31/17  *  *  $2,300,000

               CD = Certificate of Deposit

               FA = Federal agency securities purchased

               WA=State of Washington Local Government Investment Pool

               NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

                *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report. The type of investment and rate is not yet known for these investments during the month for this reason.

17-053   Out-of-State Travel

               BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213:

   National Interscholastic Athletic Administrators Association - February Board Meeting, Indianapolis, Indiana, February 3-7, 2017: Scott Nordi [Lakes] (No cost to district)

INDIVIDUAL ACTION ITEMS

On motion by Carole Jacobs, seconded by Becki Kellcy, the following resolution was adopted.

17-054   Declaration of Surplus – Evergreen Elementary Furniture, Fixtures & Equipment

WHEREAS, Capital Projects has completed the opening of Evergreen Elementary and has surplus furniture, fixtures and equipment at the previous location; and

WHEREAS, The Clover Park School District Board of Directors must authorize the disposal of any surplus property that as an item or group of items with a fair market value of greater than $50,000; and

WHEREAS, The property at previous Evergreen Elementary is hereby declared to be surplus to the needs of the Clover Park School District; and

NOW, THEREFORE, BE IT RESOLVED, That the Board authorize the disposal of surplus items by any means allowable to include offering for sale at public auction, donation to other public or private schools, recycle and/or destruction. The district will utilize the services of the Department of Enterprise systems to sell the items described.

On motion by Paul Wagemann, seconded by Joe Vlaming, the following resolution was adopted.

17-055   Certification of Emergency Roof Repair at Custer Elementary

WHEREAS, The Superintendent has authorized an emergency repair of Custer Elementary roof; and

WHEREAS, Public agencies in the State of Washington are authorized by RCW 28A.335.190 and Board Policy 6210 to enter into contracts without advanced approval when it is necessary to protect the interests of the district or the health and safety of the staff and students; and

WHEREAS, The Maintenance and Operations Department has solicited from the small works roster bid a contractor available to do the emergency roof replacement and subsequent remediation at Custer Elementary;

NOW, THEREFORE, BE IT RESOLVED, That the Board certify the emergency and immediate repairs to Custer Elementary as performed by Northwest Abatement not to exceed $150,000.

On motion by Carole Jacobs, seconded by Joe Vlaming, the following resolution was adopted. Vice President Jacobs remarked that Superintendent LeBeau wanted to make sure all the other contracts were settled before settling her own. She added this speaks to the integrity that the superintendent brings to the district each day.

17-056   Addendum to Superintendent’s Contract

WHEREAS, RCW 28A.400.010 states that the Board of Directors shall select a superintendent to supervise and carry out such powers and duties as prescribed by law.

WHEREAS, The Board has evaluated the Superintendent’s performance and is in concurrence that she has the necessary skills and abilities to lead the educational operations of the Clover Park School District.

WHEREAS, Except as provided for herein, the original Superintendent’s Contract shall remain in full force and effect.

NOW, THEREFORE, BE IT RESOLVED,

(a)    The Board of Directors of Clover Park School District No. 400, Pierce County, Washington, extended Superintendent Deborah LeBeau’s Contract for an additional year by resolution 16-145, dated June 13, 2016, through June 30, 2019.

(b)    The Board of Directors and the Superintendent have agreed to the following adjustments in compensation under the Contract:

(i)         For the 2016-17 school year, an increase to the base salary of 10.5% in addition to any COLA granted to other administrators. The increase will be retroactive to July 1, 2016, as provided in resolution 16-145, dated June 13, 2016.

 (ii)       For the 2017-18 school year, an increase to the adjusted base salary of 3.5% in addition to any COLA granted to other administrators.

(iii)       For the 2018-19 school year, an increase to the adjusted base salary of 3.5% in addition to any COLA granted to other administrators.

MATTERS FOR DISCUSSION AND/OR INFORMATION

  • Board Member Reports

 On motion by Paul Wagemann, seconded by Joe Vlaming, the Board agreed to forego the board reports.

  • Executive Session

There was no executive session.

WRITTEN REPORTS FOR BOARD REVIEW

  • Investment Earnings, December 2016
  • Enrollment, January 2017
  • Budget Status Report, December 31, 2016
  • Food Services Participation Report, December 31, 2016
  • Preliminary Fiscal Report to Taxpayers, December 31, 2016

6:32 p.m.       On motion by Carole Jacobs, seconded by Becki Kellcy, the meeting was adjourned.

 

_________________________________________

Dr. Marty Schafer, President

 

_________________________________________

Deborah L. LeBeau, Superintendent

16-17 Monthly Waiver Report
December 31, 2016

Attachment A
Clover Park School Board Agenda
January 9, 2016

APPROVED RELEASES:        
             
Last Name First Name Grade   Last Name First Name Grade
Arnst Annabelle 06   Medina Mario GD
Baker Ilijah 11   Miller Emma 04
Batts Tre'Sean 07   Miller Kaitlyn 05
Bonter Spencer 06   Mollineau Reina 07
Booker Semaj GD   Murray Bryan 05
Briggs Makenna 11   Norsian Miller Eric 05
Bui Cecilia 06   Perez Selena GD
Cleveland Maya 04   Redinbo Anna 09
Cleveland Amans K   Redinbo Gunnar 12
Corrado Giovanni 03   Simon William 08
Dodson Mary 07   Skeen Brant GD
Gomez Morrigan 04   Skeen Bradley GD
Henry Jasrielle 10   Stone Chaytahun 01
Hill Brianna 08   Stone Tonda 04
Jameson Jamars 09   Sykes Trey 12
Lara Garcia Martin 12   Tudor Leonard 05
Lucas Jadelynn 11   Villa Yusleide GD
Lynch Logan GD   White Eatreyis 12
Martinez Eric 10   Yun Joshua 12
Martinez Elizabeth 12        
             
             
APPROVED BETWEEN SCHOOLS TRANSFERS:
Last Name First Name Grade   Last Name First Name Grade
Aguilar Axl 02   Leikness Stacy 10
Blackard Hannah 09   Malynovska Karyna 11
Blount Alayshia 05   Mathis Alvin 03
Christensen Vanessa 07   Moore Ayden K
Dauz Zachary 01   Olivares Estefani 08
Faircloth Phoebe 08   Parker Mya 03
Fernandez Ramon 06   Sewall Lily 01
Grant Gabriel 03        
             
APPROVED INTERDISTRICT TRANSFERS:  
Last Name First Name Grade   Last Name First Name Grade
Apolinario Brenden 12   Silvera Dy'Naizha 06
Augustus Kylin 01   Silvera Mickeil 07
Bretzinger Kross 03   Taylor Jacy 12
Cooper Philip K   Urps Sierra 07
Grice Liam 04   Urps Savannah 12
Heuer Landon K   William Dameyan 01
Laroche Ria K   Willis Jeffrey 10
Oliver Kiara 12        
             
             
MONTHLY TOTAL            
Entry to Clover Park SD 15   Transfers Between CPSD Schools 15
Released from Clover Park 39   YTD Transfers Between CPSD Schools 1,548
Monthly Subtotal   54        
Number Released from Clover Park to Online Schools   11 28.21%
(Included in "Released from Clover Park" number above)      
             
YEAR TO DATE TOTALS          
Entry to Clover Park SD 580 35.02% Incoming 580
Released from Clover Park 1,076 64.98% Outgoing Less Still Enrolled 937
YTD Waiver Requests 1,656 100.00% Adjusted YTD Total 1,517
             
YTD Number Denied Entry to Clover Park     16 2.76%
YTD Number with signed Releases, that are still   139 12.92%
enrolled. (Included in "Released from Clover Park" number above)    

CERTIFICATED PERSONNEL ACTIONS

           
NEW HIRES, PROVISIONAL CONTRACTS (Subject to the acceptable outcome of a criminal history records check) LETTERS OF INTENT ISSUED TO THE FOLLOWING:
Last Name First Name Location Position FTE Effective Date
Amador Venice Woodbrook Teacher 1.0 12/16/16
Viveros Viviana Cadre Teacher 1.0 TBD
           
           
           
CONDITIONAL CERTIFICATIONS (Subject to the acceptable outcome of a criminal history records check) LETTERS OF INTENT ISSUED TO THE FOLLOWING:
Last Name First Name Location Position FTE Effective Date
Suce  Nohelia CPHS Teacher 1.0 12/13/16
           
           
           
RETIREMENTS          
Last Name First Name Location Position FTE Effective Date
Ash  Rebecca Oakbrook Teacher 1.0 11/30/16

CLASSIFIED PERSONNEL ACTIONS

           
NEW HIRES (Subject to the acceptable outcome of a criminal history records check)
Last Name First Name Location Position Hours Effective Date
Almendarez April Carter Lake Paraeducator 6.0 1/4/17
Baker Kayla CPHS Paraeducator 6.0 1/3/17
Bernick Kylie Lakes Asst Secy/Clerk 7.0 1/3/17
Brewster Brandy Transportation Bus Driver 4.0 12/9/16
Burke Jennifer CPHS Paraeducator 6.0 1/3/17
Campbell Glen Transportation Bus Driver 4.0 12/15/16
Cruze Sharlee Meriwether Paraeducator 6.0 12/12/16
Deering Bertrana Four Heroes Temp Paraeducator 6.0 12/12/16
Edwards Andrea Custer Paraeducator 6.0 12/6/16
Fuiava Nicole Transportation Bus Driver 4.0 12/12/16
Fulps Kristina Lake Louise Temp Paraeducator 6.0 12/6/16
Gascon Kelli Transportation Bus Driver 4.0 12/14/16
Gordon Amie Evergreen LPN 7.0 1/3/17
Hale Katricia Lake Louise Paraeducator 6.0 12/9/16
Haroon Fatima Hillside Paraeducator 6.0 1/3/17
McDermott James Lochburn Campus Security 8.0 1/3/17
Medina Roselyn Beachwood Paraeducator 6.0 1/3/17
Pennington Joan Lakes Food Svc Wkr 2.5 1/3/17
Robinson Shirin Tyee Park Paraeducator 6.0 1/3/17
Rodriguez Lebron Melissa Evergreen Paraeducator 6.0 1/3/17
Tat  Lisa Four Heroes Paraeducator 6.0 12/12/16
Taylor Beth Evergreen Paraeducator 6.0 1/5/17
Thomas Cynthia Oakbrook Paraeducator 3.0 1/4/17
Valentinetti Stephen Transportation Bus Driver 4.0 12/16/16
Walsh Debbie Lakes Paraeducator 6.0 1/4/17
           
           
RESIGNATIONS        
Last Name First Name Location Position Hours Effective Date
Forsythe Whitney Operations Secretary 8.0 1/3/17
Kilburn Elsa Four Heroes Food Svc Wkr 6.0 12/9/16
Shousky Cressida Evergreen Food Svc Wkr 6.0 12/14/16
           
MEDICAL TERMINATION        
Last Name First Name Location Position Hours Effective Date
Schouten Jeffery Hillside Custodian 8.0 12/29/16

 

CLOVER PARK SCHOOL DISTRICT
Fiscal Report to our Taxpayers
Fiscal Year 2016-17

ENROLLMENT   Preliminary December 2016  
Budgeted
Annual
Average
Current*
Enrollment
Annual Average
{10 mo avg}
-Variance-
Budget-vs-
Projected AAFfE
Full Time Equivalent (FTE) w/out Running Start * 12,170.0 12,511.2 12,493.3 323
FTE for Running Start ** 86.0 126.1 121.6 36
  TotalFTE 12,256 12,637.3 12,614.9 359
 

* January Preliminary Enrollment

**Enrollment for current month not available until the lOth

       

 

STAFFING *As of Dec 21, 2016 Adopted Staffing Budget Current* Staffing Variance over | <under>Budget
  Certificated Staff: FTE   959.6 917.3 (42.4)
      Est. Salaries & Benefits $93,594,023 $89,463,062 ($4,130,961)
  Classified Staff: FTE   518.8 576.6 57.8
      Est. Salaries & Benefits $42,448,236 $47,178,565 $4,730,329
  Total Staff: FTE   1,478.4 1,493.9 15.5
      Est. Salaries & Benefits $136,042,259   $599,368

 

PROJECTED  2016-17 ENDING GENERAL FUND BALANCE
 (DFM) Non-spendable- Inventory $         512,500  
(DFM) Committed to Encumbrances $      1,537,500 DFM
(DFM) Committed to Min FB Policy $     8,200,000 $    10,250,000
Assigned to Carryover of Levy - Fiscal Stability 666,700  
Unassigned (residual) $ 11,647,441  

Projected Ending Fund Balance

$ 22,564,141  

 

 CURRENT LEVY BALANCE
Beginning Balance $   5,354,562  
Plus: Year-to-Date Revenues 11,339,136  
Less: Year-to-Date Expenditures (7,450,302)  
Current Balance $   9,243,396 as of Preliminary December 2016