NOTE:

Signed and dated copies of board meeting minutes are available by contacting the superintendent’s office at (253) 583-5190 or supt@cloverpark.k12.wa.us.

CLOVER PARK SCHOOL DISTRICT

Special Meeting/Workshop of the Board

Student Services Center, Room 18

10903 Gravelly Lake Dr. SW, Lakewood, WA 98499

January 9, 2017

MINUTES 

Present:        President Marty Schafer, Vice President Carole Jacobs, Becki Kellcy, Joe Vlaming, Paul Wagemann and Debbie LeBeau 

3:35 p.m.       President Marty Schafer called to order the Special Meeting/Workshop of the Board. 

PART 1 – BOARD ANNUAL PLANNING MEETING 

Board vision, Mission and Tagline 

The Board briefly reviewed the District’s vision, mission and tagline. These statements describe Clover Park School District’s belief that every student can learn and deserves a quality education. 

Accountability Plan, District Initiatives 

The Board reviewed the current Accountability and Board Goals Plan and District Initiatives. The superintendent also provided documentation regarding potential measures that will be added to the accountability plan next year based on input received from the Board at previous meetings. 

The measures/outcomes identified in the District Initiatives are aligned to the accountability plan and offer greater detail as to how the plan will be implemented throughout the various departments and schools. The district is in the budget planning process which helps develop next years’ initiatives. Items under discussion at the council level are trimesters at the elementary level, professional development during the school day and assessments. 

The superintendent identified areas in the initiatives that fall under each of the Board goals: 

Student Achievement – The assistant and deputy superintendents tied initiatives towards improving student achievement. This includes the evaluation of programs, data, curriculum alignment, assessment support, summer school evaluation and the use of MySchool Data. 

Community Engagement – The community relations and publications offices have a number of initiatives that tie to the parent connections council, facilities advisory committee and reports, and school parent engagement plans. The student services section is focused on the volunteer process and how to support schools with parent engagement. 

Communication – The community relations initiatives include updates on items such as social media, twitter and Instagram. They also are continuing to work on using Animoto and all the form types of media that can be completed without a professional videographer. They have been working with the schools to develop consistent templates for school newsletters so that schools are providing similar information to families. 

Supportive Learning Environment – There is a need to establish a community truancy board and to refine and coordinate homeless resources as part of the work the student services department is accountable for. Additional measures relating to the healthy youth survey and safe and civil schools survey are recommended to be added to the district accountability plan. We are working hard on the threat assessment protocol. There have also been some changes in discipline law and practices that will require us to drill down in the future. The Board will also see more strategies identified in the initiatives to keep students in school. 

Staff Retention – There are many new initiatives that have been identified by the human resources department. The Board has heard district staff talk about alternative routes to certification and growing our own teachers. We have developed partnerships with universities and community colleges and started an academy for principals and administrators. We are hoping to hire from within when possible. On Friday, the superintendent and assistant superintendent interviewed principal substitutes. There are several principals who will need to take time away from the district for more than a few days to deal with personal issues. Having principal subs has been a principal request. It’s been a few years since we’ve been able to draw on our retiree principals for this purpose. 

Members of the superintendent’s council have participated in various community and neighborhood meetings so that more citizens have access to information. The superintendent shared what’s coming up related to ESSA. The district may have to change how it reports out information. The information technology services department is helping us with data which is going to be more important than ever. President Schafer said we are not sure yet all the ways that ESSA will impact the district. He said the Board trusts the superintendent to watch for changes and to keep them informed. The Board understands we all will have to be flexible. 

The superintendent shared that this Wednesday the legislature is going to hear from school superintendents about short term relief for levy lids. Superintendents are asking legislators to support delaying expiration of the school levy lid and local effort assistant. The President indicated he would like the Board to get an update on how things work out. 

Director Wagemann is part of the WSSDA legislative committee. Weekly on Thursdays he participates in a conference call with other committee members to receive updates on legislative issues relating to schools. The Board president asked if he would summarize those updates and send them to the Board on a regular basis. 

5:30 p.m.       The meeting was recessed and will be resumed at 6:45 p.m. 

PART 2 – BOARD ANNUAL PLANNING MEETING 

6:45 p.m.       The meeting was reconvened by President Marty Schafer.

City Council/School Board Collaboration 

The superintendent meets with the city manager on a regular basis to maintain a good relationship between the city and school district. The City Council and School Board continue to collaborate on items that benefit the citizens of Lakewood. The next joint meeting is planned for January 30, 2017, 6 p.m., at City Hall. The Board and City Council have agreed to participate in quarterly meetings. The first quarterly meeting was held on October 12, 2016 at City Hall. More discussion concerning future meetings will be discussed at the joint meeting. 

Board Goals & Focus Areas 

As part of planning for 2017-18, the Board asked the superintendent to focus on:

  • Improved success on MAP growth targets showing growth for all students.
  • Increased student performance on SATs reflecting college readiness.
  • Overview and discussion on students entering and exiting district.
  • Improved reputation through ongoing, relevant and impactful communication. 

President Schafer said the Board feels a sense of urgency regarding these items and wants to move in a productive manner this coming school year. They are looking for consistent incremental growth. He added the Board believes all four areas impact the reputation of the district. He said the Board is asking the superintendent and her team to make sure the appropriate strategies are in place to advance these items. 

The Board reviewed its meeting schedule for the remainder of this school year and the next. They completed an exercise to identify topics of interest and the district office will update the meeting schedule accordingly.  

Directors Jacobs and Wagemann will review their personal schedules and set a time to discuss keys messages. They will bring this information back to the Board for discussion at a future workshop. 

8:03 p.m.       On motion by Paul Wagemann, seconded by Carole Jacobs, the meeting was adjourned.

 

_________________________________________

Dr. Marty Schafer, President

 

_________________________________________

Deborah L. LeBeau, Superintendent