A PDF version of the Agenda is available here PDF

This agenda is tentative and subject to change.

CLOVER PARK SCHOOL DISTRICT

Board of Directors Meetings

Student Services Center, Room 4

10903 Gravelly Lake Dr. SW, Lakewood, WA 98499

 

March 11, 2019

 

SPECIAL MEETING OF THE BOARD

4:30 p.m.       Executive Session

5:30 p.m.       Public Hearing – Alterations to Expenditures from State Financing Assistance

REGULAR MEETING OF THE BOARD

 

AGENDA

 

6:00 p.m.       Regular Meeting of the Board

Pledge of Allegiance

Special Recognition – Classified Employees Week

City of Lakewood Council Remarks

PUBLIC COMMENTS

Members of the audience wishing to address the Board of Directors will have three (3) minutes to provide comments. Remarks of a negative nature singling out specific employees, other than the board and its secretary, will be heard in executive session following the business meeting.

The board reserves the right to terminate comments containing personal attacks on individuals. Follow-up to public questions and comments will be addressed during the superintendent’s comments at the next scheduled regular meeting of the board as appropriate. Please note that only the audio from the first regular meeting of the board is recorded.

Please contact the superintendent’s office if you need communication aids or services during a meeting as soon as possible and no later than forty-eight (48) hours before the scheduled meeting so that necessary arrangements can be made.

You may also send comments in writing to: Board of Directors, Clover Park School District, 10903 Gravelly Lake Drive SW, Lakewood, Washington 98499-1341 or supt@cloverpark.k12.wa.us. If you have any questions, please feel free to contact the superintendent’s office at (253) 583-5190.

Reports from the Superintendent

            School Report: Lochburn Middle School                                       Greg Wilson           

            Capital Facilities Planning Recommendation                                    Rick Ring

            Superintendent Report                                                        Dr. Douglas Kernutt

CONSENT AGENDA 

            19-090   Minutes:  Special meeting/workshops of February 20, 23, 26, 27 and 28; and Regular Meeting/Workshop of February 25, 2019

            19-091   Waivers/Releases

            19-092   Personnel Actions                       

            19-093   Warrants

            19-094   Canceled Warrants

            19-095   Investment of Funds

            19-096   Out-of-State Travel

            19-097   Field Trip: DECA International Conference, April 26-May 1, 2019, Orlando, Florida

            19-098   Field Trip: Northwest Drill and Rifle Conference Championship, March 16, 2019, Oregon City, Oregon

            19-099   Interdistrict Cooperative Agreement with Bethel and University Place School Districts 

19-090   Minutes:  Special meeting/workshops of February 20, 23, 26, 27 and 28; and Regular Meeting/Workshop of February 25, 2019                    

   BE IT RESOLVED, That the minutes of the Board of Directors’ Special meeting/workshops of February 20, 23, 26, 27 and 28; and Regular Meeting/Workshop of February 25, 2019, are hereby approved for recording.

19-091   Waivers /Releases

   BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting.

19-092   Personnel Actions

               BE IT RESOLVED, That the Board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting.

19-093   Warrants

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:

Number                   Amount               Date Issued

Payroll

General Fund

Direct Deposit

$11,492,101.99

02/28/19

Direct Deposit

$1,050.67

02/05/19

21728-21730

$4,224.60

02/04/19

21731-21789

$2,173,022.36

02/28/19

Accounts Payable

General Fund

303502-303664

$979,915.98

02/04/19

303097-303902

$994,945.73

02/19/19

303903-303904

$77,524.36

02/22/19

Capital Projects Fund

303496-303501

$152,409.37

02/04/19

303686-303696

$123,694.10

02/19/19

Associated Student Body Fund

303471-303495

$24,038.40

02/04/19

303665-303685

$15,514.39

02/19/19

19-094   Canceled Warrants

               WHEREAS, It has been determined that certain warrants are not viable;

               NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:

Number                           Amount                 Date Issued

General Fund—Payroll

None

 

 

General Fund—Accounts Payable              

303698

$203.65

02/19/19

303709

$43.63

02/19/19

303712

$44.57

02/19/19

303713

$62.10

02/19/19

303716

$50.00

02/19/19

303719

$2,702.35

02/19/19

303720

$923.25

02/19/19

303727

$12.09

02/19/19

303738

$38.00

02/19/19

303739

$67.25

02/19/19

303740

$9.73

02/19/19

303741

$7.00

02/19/19

303742

$34.50

02/19/19

303745

$3,959.27

02/19/19

303746

$1,107.94

02/19/19

303751

$1,404.55

02/19/19

303752

$198.75

02/19/19

303754

$75.00

02/19/19

303755

$22.31

02/19/19

303756

$179.29

02/19/19

303764

$34.50

02/19/19

303771

$12.00

02/19/19

303775

$287.90

02/19/19

303779

$42.78

02/19/19

303783

$1,254.08

02/19/19

303784

$81,226.65

02/19/19

303787

$6.50

02/19/19

303790

$30.39

02/19/19

303794

$399.00

02/19/19

303798

$75.00

02/19/19

303813

$4.21

02/19/19

303821

$27.39

02/19/19

303823

$7,330.33

02/19/19

303829

$13.00

02/19/19

303835

$21.00

02/19/19

303836

$89.31

02/19/19

303838

$11.13

02/19/19

303847

$61.25

02/19/19

303848

$75.00

02/19/19

303851

$88.00

02/19/19

303852

$75.00

02/19/19

303861

$8,207.58

02/19/19

303862

$53.50

02/19/19

303870

$525.60

02/19/19

303875

$153.90

02/19/19

303880

$12.00

02/19/19

303883

$41.03

02/19/19

303886

$150.00

02/19/19

303887

$32.40

02/19/19

303892

$6.00

02/19/19

303894

$40.00

02/19/19

303895

$370.00

02/19/19

Associated Student Body Fund

303670

$142.00

02/19/19

303678

$180.04

02/19/19

303684

$275.00

02/19/19

Capital Projects Fund

303686

$11,658.65

02/19/19

303688

$15,102.77

02/19/19

303689

$925.00

02/19/19

303693

$8,564.98

02/19/19

303695

$2,399.65

02/19/19

303696

$1,953.78

02/19/19

 

19-095   Investment of Funds

BE IT RESOLVED, that, in accordance with Board Policy 6120, the following funds were invested during the month of February 2019:

        Date            Maturity      Interest                             Investment

    Invested         Date             Rate           Type*              Amount

 

General Fund

 

02/28/19

03/29/19

*

*

$19,100,000

Capital Projects Fund

 

02/28/19

03/29/19

*

*

$69,000,000

Debt Service Fund

 

02/28/19

03/29/19

*

*

$8,300,000

Associated Student Body Fund

 

02/28/19

03/29/19

*

*

$573,000

Private Purpose Trust Fund

 

02/28/19

03/29/19

*

*

$263,000

Transportation Vehicle Fund

 

02/28/19

03/29/19

*

*

$4,000,000

 

               CD = Certificate of Deposit/

               FA = Federal agency securities purchased

               WA=State of Washington Local Government Investment Pool

               NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

 

               *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report.  The type of investment and rate is not yet known for these investments during the month for this reason.

 

19-096   Out-of-State Travel

               BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213:

               Northwest Drill and Rifle Conference, March 16, 2019, Oregon City, Oregon: Allen Patty and Raul Munoz [Lakes]; and Gary Roberts and Maureen Arroyo [Clover Park] (reimbursed through school funds)

               National Science Teachers Association, St. Louis, Missouri, April 10-14, 2019: Don Pruett, Tami Moffatt [Teaching & Learning] (reimbursed through DoDEA grant funds)

               DECA International Conference, April 26-May 1, 2019, Orlando, Florida: Kitti Wheeler [Clover Park], Randy Wilson [Lakes] (reimbursed through school funds)

19-097   Field Trip: DECA International Conference, April 26-May 1, 2019, Orlando, Florida  

WHEREAS, students from Clover Park and Lakes high schools request approval for a field trip on April 26-May 1, 2019, to Orlando, Florida, to participate in the DECA International Career Development Conference; and

WHEREAS, Travel costs will be paid by student fundraisers, donations, foundations, corporate/business sponsorships, plus any necessary student pay;

NOW THEREFORE, BE IT RESOLVED, That the Board of Directors approves Clover Park and Lakes high school students who qualify for a field trip to Orlando, Florida, April 26-May 1, 2019. 

19-098   Field Trip: Northwest Drill and Rifle Conference Championship, March 16, 2019, Oregon City, Oregon  

WHEREAS, students from Lakes and Clover Park high schools request approval for a field trip on March 16, 2019, to Oregon City, Oregon, to participate in the Northwest Drill and Rifle Conference Championship; and

WHEREAS, Travel costs will be paid by student fundraisers, donations, foundations, corporate/business sponsorships, plus any necessary student pay;

NOW THEREFORE, BE IT RESOLVED, That the Board of Directors approves Lakes and Clover Park high school students to attend field trip to Oregon City, Oregon, March 16, 2019.

19-099   Interdistrict Cooperative Agreement with Bethel and University Place School Districts 

WHEREAS, The Clover Park School District provides services and programs for certain students with special education needs; and

WHEREAS, The Clover Park School Districts provides special education facilities and services for said students not provided by the following school districts:

  • Bethel School District
  • University Place School District 

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into an Agreement for Interdistrict Cooperative Educational Services with the above listed school districts for fiscal year 2018-19 to provide special education to said students;        

BE IT FURTHER RESOLVED, That the above named school districts agree to reimburse the Clover Park School District for excess costs not reimbursed by the State of Washington or by any other specific grant. 

INDIVIDUAL ACTION AGENDA

19-100   Superintendent's Contract

WHEREAS, RCW 28A.400.010 states that the Board of Directors shall select a superintendent to supervise and carry out such powers and duties as prescribed by law; and

WHEREAS, Mr. Ron Banner, has the necessary skills and abilities to oversee the operation of Clover Park School District;

NOW, THEREFORE, BE IT RESOLVED, That the Board of Directors of Clover Park School District No. 400, Pierce County, Washington, enters into an agreement containing the terms set forth in the attached superintendent's agreement with Mr. Ron Banner, effective July 1, 2019.

 

MATTERS FOR DISCUSSION AND/OR INFORMATION

 

  • ·First Reading

 

Policy

Policy

 

3131

Attendance Waivers (Intra Inter District)

 

  • ·Board Member Reports 
  • ·Executive Session

WRITTEN REPORTS FOR BOARD REVIEW

  • Budget Status Report, February 28, 2019
  • Monthly Fiscal Report to Taxpayers, February 2019
  • Enrollment, March 1, 2019
  • Investment Earnings, January 31, 2019 Final
  • Investment Earnings, February 28, 2019 Preliminary
  • School Lunch Participation Report, February 2019
  • Asset Preservation Program, March 1, 2019

 

 

CLOVER PARK SCHOOL DISTRICT

Policy Series: Students

Policy No. 3131

Attendance Waivers (Intra/Inter-District)

Attendance Area Transfers

Each student in the district is required to attend the school designed for the geographic attendance area in which he or she resides.

A parent or guardian may request that his or her child be allowed to attend another school in the district. If a student is currently enrolled in a special program, the transfer request will be forwarded to the program administrator for a status update and signature. The transfer request must then be submitted, in writing, to the principal of the building at which the student is currently assigned. Students who request attendance are transfers are subject to the district’s eligibility rules for participation in varsity sports and to the Washington Interscholastic Activities Association’s eligibility rules. Transfer requests for athletic activity reasons will be denied.

Transfers may be granted if:

  1. A financial, educational, safety or health condition affecting the student would be reasonably improved as a result of the transfer;
  2. Attendance at another school in the district is more accessible to the parent’s place of work or to the location of child care; or
  3. There is some other special hardship or detrimental condition affecting the student or the student’s immediate family that would be alleviated as a result of the transfer. Special hardship or detrimental condition includes, but it not limited to, the following:
    1. A student who moves to a new attendance area in the district during the school year may elect to transfer at the time of the move or at the end of the semester or grading period. For high school students, transfers will be approved only to coincide with the beginning of a new grading period. A senior may elect to finish the school year without transferring to a new school, but must declare his or her preference prior to the beginning of the last semester.
    2. The principal of the currently assigned school shall make a recommendation to the principal of the school to which the student desires to transfer.

The request is then forwarded to the receiving school principal for approval or denial of the transfer, based upon the following criteria:

  1. Whether space is available in the grade level or classes at the building in which the student desires to be enrolled;
  2. Whether appropriate educational programs or services are available to improve the student’s condition as stated in requesting the transfer; and
  3. Whether the student’s transfer is likely to create a risk to the health or safety of other students or staff at the new building.

Transfers must be granted if the student is a child of a full-time certificated or classified school employee unless:

  1. The student has a history of convictions, violent or disruptive behavior, or gang membership;
  2. The student has been expelled or suspended from school for more than ten consecutive days; or
  3. Enrollment of a non-resident child would displace a child who is a resident of the district (the resident child must be permitted to remain enrolled until he or she completes his or her schooling).

If the request for transfer is denied, the parent or guardian may appeal to the superintendent or designee for review of the decision by the building principals. Parents shall be informed annually of the district’s attendance area transfer option. The district shall make available for public inspection the Superintendent of Public Instruction’s annual information booklet on enrollment options in the state at each school building, the central office and local public libraries.

Release of Resident Students

A student who resides within the boundaries of the district shall be released to attend school in another district that agrees to accept the student if:

  1. A financial, educational, safety or health condition affecting the student would be reasonably improved as a result of the transfer;
  2. Attendance at the school in the non-resident district is more accessible to the parent’s place of work or to the location of child care; or
  3. There is some other special hardship or detrimental condition affecting the student or the student’s immediate family that would be alleviated as a result of the transfer. Special hardship or detrimental condition includes, but is not limited, to the following:
    1. A student who becomes a resident of the district in mid-year may apply for a release to complete the current school year only in his or her former district of residence, if transferring mid-year would create a special hardship or detrimental condition.
    2. A student who has dropped out of high school for six weeks or longer, or has returned from participation in a substance abuse treatment program, or is about to become or is a teen parent, or has returned from hospitalization due to a mental health problem may be released to attend any other high school in the state provided he or she is accepted by the non-resident high school.

In all cases that the district approves the release of a resident student, the student or the student’s parent(s) shall be solely responsible for transportation, except that a student may ride on an established district bus route if the superintendent or designee determines that the district would incur no additional cost.

A parent or guardian shall request the release of his/her child by completing the appropriate district form indicating the basis for the request.

 

The Clover Park School District superintendent or designee shall notify the non-resident district and parent by sending copies of the approved release.

If the request for release is denied, the written decision shall inform the parent or guardian of the right to appeal such decision to the Superintendent of Public Instruction.

Resident parents shall be informed of inter-district enrollment options annually. The district shall make available for public inspection the Superintendent of Public Instruction’s annual information booklet on enrollment options in the state at each school building, the central office and local public libraries.

Non-Resident Students

Any student who resides outside the district may apply to attend a school in the district. All applications for non-resident attendance will be considered on an equal basis. The district shall provide information on inter-district enrollment policies to non-residents on request and have copies of the Superintendent of Public Instruction’s annual information booklet on enrollment options in the state available for public inspection at each school building, the central office and local public libraries.

Students who request attendance area transfers are subject to the district’s eligibility rules for participation in varsity sports and to the Washington Interscholastic Activities Association’s eligibility rules.

A parent or guardian shall apply for admission on behalf of his or her child by completing the appropriate district application. The superintendent shall develop an application form that contains information including, but not limited to, the current legal residence of the child and the school district in which he or she is currently enrolled, the basis for requesting release from the resident district and the specific building, grade level, or special programs in which the student desires to be enrolled if accepted by the district.

The application for non-resident admission will be forwarded to the Special Program Administrator (if applicable) and then to the receiving school principal. After the receiving school principal makes a recommendation to approve or deny the non-resident admission, the application is forwarded to the Student Services Office.

The superintendent or designee will accept or reject an application for non-resident admission based upon the following standards:

  1. Whether space is available in the grade level or classes at the building in which the student desires to be enrolled;
  2. Whether appropriate educational programs or services are available to improve the student’s condition as stated in requesting release from his or her district of residence; and
  3. Whether the student’s attendance in the district is likely to create a risk to the health or safety of other students or staff.
  4. Whether acceptance of the student would result in the district experiencing a financial hardship.
  5. Whether the student’s disciplinary records indicate a history of violent or disruptive behavior or gang membership (a gang means a group of three or more persons with identifiable leadership that on an ongoing basis regularly conspires and acts in concert mainly for criminal purposes).
  6. Whether the student has demonstrated a pattern of disciplinary infractions which have resulted in suspensions and/or expulsion from school, in which case the student may apply for admission under the district’s policy for readmission of expelled students.
  7.  

If the non-resident student is the child of a full-time certificated or classified school employee the superintendent will accept the transfer request unless the nonresident student:

  1. Has a history of convictions, violent or disruptive behavior, or gang membership;
  2. Has been expelled or suspended from school for more than ten consecutive days; or
  3. Enrollment of a nonresident child would displace a child who is a resident of the district, (the resident child must be permitted to remain enrolled until he or she completes his or her schooling).

Clover Park School District does not require a student’s resident district to release special education funds as a condition for admission under school choice guidelines.

A student who resides in a district that does not operate a secondary program shall be permitted to enroll in secondary schools in this district in accordance with state law and regulation relating to the financial responsibility of the resident district.

The superintendent or designee shall provide all applicants with written notification of the approval or denial of the application in a timely manner. If the student is to be admitted, the superintendent or designee shall notify the resident district and parent by sending copies of the approved release.

If the application is denied, the superintendent or designee will notify the parent or guardian of the right to appeal the decision to the Superintendent of Public Instruction or his or her designee.

Non-resident students may apply for admittance to Clover Park Schools where programs are available and vacancies exist on the same criteria as those listed for students seeking an attendance release from Clover Park School District.

 

Legal References:      

                  RCW  28A.225. 225               Enrolling Children of Certificated and Classified School Employees

                  28A.225.270               Inter-district enrollment options policies

                  28A.225.290               Enrollment options information booklet

                 28A.225.300               Enrollment options information to parents

 

 

Adoption Date:  04.10.95

Clover Park School District

Revised:  04.14.97; 03.09.98; 01.11.99; 12.08.08; 09.10.12; xx.xx.xx

Discretionary