A PDF version of the Agenda is available here PDF

This agenda is tentative and subject to change.

 

CLOVER PARK SCHOOL DISTRICT

Regular Meeting of the Board

Clover Park Student Services Center, Room 4

April 23, 2018

AGENDA

 

6:00 p.m.—Regular Meeting of the Board

Pledge of Allegiance

City of Lakewood Council Remarks

Special Recognition – Years of Service

PUBLIC COMMENT

REMARKS OF A NEGATIVE NATURE SINGLING OUT SPECIFIC EMPLOYEES, OTHER THAN THE BOARD AND ITS SECRETARY, WILL BE HEARD IN EXECUTIVE SESSION FOLLOWING THE BUSINESS MEETING. THE BOARD RESERVES THE RIGHT TO TERMINATE PRESENTATIONS CONTAINING PERSONAL ATTACKS ON INDIVIDUALS.

EACH PERSON WILL HAVE THREE MINUTES TO PROVIDE COMMENTS TO THE BOARD. FOLLOW-UP TO PUBLIC QUESTIONS AND COMMENTS WILL BE ADDRESSED DURING THE SUPERINTENDENT’S COMMENTS AT THE NEXT SCHEDULED REGULAR MEETING OF THE BOARD AS APPROPRIATE. PLEASE NOTE THAT ONLY THE FIRST REGULAR MEETINGS OF THE BOARD IS AUDIOTAPED.

YOU MAY PROVIDE COMMENTS CONCERNING NEW, REVISED, OR RESCINDED POLICIES DURING THE PUBLIC COMMENTS PORTION OF THIS AGENDA. IN ADDITION, YOU MAY SEND YOUR COMMENTS IN WRITING TO THE SUPERINTENDENT’S OFFICE AT 10903 GRAVELLY LAKE DRIVE, LAKEWOOD, WASHINGTON 98499-1341. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT THE SUPERINTENDENT’S OFFICE AT (253) 583-5190.

Reports from the Superintendent

            School Report: Hillside Elementary                                              David Young

            Superintendent’s Report                                                             Debbie LeBeau

CONSENT AGENDA

18-089   Minutes:  Regular Monthly Meeting of the Board, March 12, 2018, and Regular Meeting/Workshop of March 26, 2018

               18-090   Waivers/Releases                                                                     

               18-091   Personnel Actions

               18-092   Warrants

               18-093   Canceled Warrants

               18-094   Investment of Funds

               18-095   Out-of-State Travel

               18-096   Consultant Agreement – Advanced Medical Personnel Services, Inc. 

18-089   Minutes: Regular Monthly Meeting of the Board, March 12, 2018, and Regular Meeting/Workshop of March 26, 2018              

               BE IT RESOLVED, That the minutes of the Board of Directors’ Regular Meeting of March 12, 2018, and Regular Meeting/Workshop of March 26, 2018, are hereby approved for recording. 

18-090   Waivers /Releases 

               BE IT RESOLVED, That requests for interdistrict transfer for individual students are accepted or rejected, as indicated on Attachment A and made a part of the minutes of this meeting. 

18-091   Personnel Actions 

               be it resolved, That the Board issues contracts and accepts resignations, names and effective dates as indicated on Attachment B and made a part of the minutes of this meeting. 

18-092   Warrants 

               BE IT RESOLVED, That the Board hereby approves issuance of warrants as follows:    

                          

Number  

Amount 

  Date Issued

Payroll

 

 

General Fund

   

Direct Deposit

$10,110,709.09

3/30/18

21102-21103

$1,826.57

3/30/18

21047-21101

$1,991,931.91

3/30/18

21046

$1,037.18

3/6/18

                    

     Accounts Payable

 

 

General Fund

 

 

298180-298365

$1,183,758.36

3/5/18

298366

$109,484.15

3/12/18

298415-298621

$1,121,176.59

3/19/18

 

Capital Projects Fund

 

 

298140-298145

$166,512.71

3/5/18

298367-298376

$249,428.01

3/19/18

            

Associated Student Body Fund

 

 

298146-298179

$20,362.31

3/5/18

298377-298414

$19,084.37

3/19/18

                          

18-093   Canceled Warrants 

               WHEREAS, It has been determined that certain warrants are not viable; 

               NOW, THEREFORE, BE IT RESOLVED, That the Board hereby authorizes the Pierce County Budget and Finance Department to cancel the following warrants:                                                                  

 

Number Amount    Date Issued

General Fund—Payroll

 

 

24798

$1,826.57

3/30/18

21030

$187.89

2/28/18

 

General Fund—Accounts Payable

 

 

297982

$990.00

2/20/18

297816

$4,310.00

2/5/18

20964

$744.90

1/31/18

292714

$72.85

3/20/17

292612

$13.00

3/6/17

292577

$6.21

3/6/17

292556

$16.26

3/6/17

297002

$121,547.52

12/11/17

 

Associated Student Body Fund

 

 

292679

$142.00

3/20/17

292482

$102.50

3/6/17

 

18-094   Investment of Funds 

BE IT RESOLVED, that, in accordance with Board Policy 6120, the following funds were invested during the month of March 2018: 

        Date            Maturity      Interest                             Investment

    Invested         Date             Rate           Type*              Amount

General Fund

 

03/30/18

04/30/18

*

*

$5,400,000

 

Capital Projects Fund

 

03/30/18

04/30/18

*

*

$72,000,000

 

Debt Service Fund

 

03/30/18

04/30/18

*

*

$10,800,000

 

Associated Student Body Fund

 

03/30/18

04/30/18

*

*

$591,000

 

Private Purpose Trust Fund

 

03/30/18

04/30/18

*

*

$258,000

 

Transportation Vehicle Fund

 

03/30/18

04/30/18

*

*

$3,100,000

 

               CD = Certificate of Deposit/

               FA = Federal agency securities purchased

               WA=State of Washington Local Government Investment Pool

               NOW=Negotiable Order of Withdrawal (Interest Bearing) Bank Account

 

               *The month-end investment report had not been received from the County Treasurer prior to the preparation of this report.  The type of investment and rate is not yet known for these investments during the month for this reason.

 

18-095   Out-Of-State Travel 

BE IT RESOLVED, That the Board hereby authorizes representation at the following meetings in accordance with relevant portions of Board Policy 6213: 

               AccuTrain Corporation: School Discipline Pre-Conference & Conference/2018 Innovative School Summit, Las Vegas, Nevada, July 11-13, 2018: Venetia Willis-Holbrook, Rebecca Sprague and Jessica Soete [Open Doors] (reimbursed through department, school and professional growth funds) 

               Institute for Education Leadership, Cleveland, Ohio, July 10-13, 2018: Holly Bocchi [Student Services] & Diane Carver [CTE] (reimbursed through department funds) 

               Safe and Civil Schools National Conference, Portland, Oregon, July 14-19, 2018: Sean Schoenfeldt, Christina Lucas, Megan Miller, Epiphanie Wooten, Shirin Robinson, Najwa Shayal, Nicole Nordi, Clair Ladner, Gerald White, Kao Lee Lee, Catherine Thomas, Denise Miller, Emma Harmon and Janis Wahlstrom [Tyee Park] (reimbursed through grant funds) 

               Military Child Education Coalition: Military Connected Children National Training Seminar, Washington DC, July 22-25, 2018: Kristi Smith & Erin Vidal [Teaching & Learning] (reimbursed through DoDEA grant funds) 

               International Baccalaureate (IB) Organization: IB Global Conference 2018, San Diego, California, July 25-29, 2018: Ron Banner [Asst. Supt] (reimbursed through department funds)              

18-096   Consultant Agreement – Advanced Medical Personnel Services, Inc. 

WHEREAS, Clover Park School District special education students must be provided with special education services which includes physical therapy, speech therapy, occupational therapy, and psychology services during the 2017-18 school year; and 

WHEREAS, The district was unable to fill all educational staff associate (ESA) positions after advertising the vacancies; 

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a consultant agreement with Advanced Medical Personnel Services, Inc. to provide special education services for the 2018-2019 school year not to exceed $330,000 for ESA services for students.

 

INDIVIDUAL ACTION AGENDA 

18-097   Intervention English Language Arts Instructional Materials Purchase 

WHEREAS, In Board Policy 2020, the Clover Park School District Board of Directors established procedures pertaining to the selection of intervention materials and prescribed by RCW 28A.320.230 pertaining to the selection of Instructional Materials; and 

WHEREAS, the funding source for the recommended materials are building High Poverty Learning Assistance Program funds; Special Education funds; Title I funds; DODEA funds; and Curriculum Levy funds up to $225,000; and 

NOW, THEREFORE, BE IT RESOLVED, That the Board hereby approves the addition of the following basic instructional materials and intervention materials to the “Approved for Use” list as recommended by the Instructional Materials Committee;

               6-8 English Language Arts (ELA) Intervention Materials Purchase

               K-5 Special Education- Resource Room

 

Title                                                                                                  Publisher

Grades 6-8

Grades K-5- Special Education Resource Room

Leveled Literacy Intervention                                               Heinemann

 

Grades 6-8

Grades K-5; Special Education Resource Room

Benchmark Assessment System                                         Heinemann

 

NOW, THEREFORE, BE IT FURTHER RESOLVED, That the Board approves the purchases and expenditures per the listed materials/vendors and the stated funding source in a combined amount not to exceed $225,000.

 

18-098   Grades 6-8 Mathematics Instructional Materials Purchase 

WHEREAS, In Board Policy 2020, the Clover Park School District Board of Directors established procedures prescribed by RCW 28A.320.230 pertaining to the selection of Instructional Materials; and 

WHEREAS, The Instructional Materials Committee, appointed by the Superintendent to implement these procedures, recommends additions to the approved list; and 

WHEREAS, The funding source for the recommended materials is Teaching and Learning Textbook levy of up to $350,000; and 

NOW, THEREFORE, BE IT RESOLVED, That the Board hereby approves the addition of the following basic instructional materials to the “Approved for Use” list as recommended by the Instructional Materials Committee; 

Grades 6-8 Mathematics Instructional Materials Purchase

 

Title                                                                                                  Publisher

Grades 6-8

   GoMath 2018                                            Houghton Mifflin Harcourt

 

NOW, THEREFORE, BE IT FURTHER RESOLVED, That the Board approves the purchases and expenditures per the listed materials/vendors and the stated funding source in a combined amount not to exceed $350,000.

 

18-099   Memorandum of Agreement with Madigan Army Medical Center 

WHEREAS:  Clover Park School District has, for several years, received onsite School Behavioral Health (SBH) services from Madigan Army Medical Center; and 

WHEREAS, Madigan Army Medical Center’s School Developmental Pediatrics (SDP) can provide onsite developmental pediatrics services; and 

WHEREAS Madigan Army Medical Center has both a strong record in partnering with the Clover Park School District and is capable of providing quality services per the assignment; 

NOW, THEREFORE, BE IT RESOLVED, That the Board authorizes the superintendent to enter into a Memorandum of Agreement with Madigan Army Medical Center for a period not to exceed nine years.

 

18-100   Information Technology – Server Upgrades

WHEREAS, Server components are currently near or past end of support deadlines and must be replaced; and 

WHEREAS, the district established funding within Information Technology budgets to maintain servers, support, licensing and components; and 

WHEREAS, Information Technology upgrades to existing servers will allow the department to support and secure district file and application systems; and 

WHEREAS, Information Technology has obtained quotes in accordance with RCW 28A.335.l90 and is planning to purchase server components using state and other inter-local contracts; 

NOW, THEREFORE, BE IT RESOLVED, that the Board authorizes the purchase of server components and support, not to exceed $150,000.00 

18-101   Design and Engineering Services for Tillicum HVAC and Mechanical Systems

WHEREAS, the Maintenance and Operations department determined the future need for electrical and mechanical infrastructure upgrades at Tillicum Elementary; and 

WHEREAS, the district has an Architect and Engineer roster selection process that is in compliance with RCW 39.80 to select firms for counsel and design work; and 

WHEREAS, the firm, Metrix Engineering, would bring both experience and unique assets for the design and engineering for new mechanical and electrical infrastructure at Tillicum Elementary school project; 

NOW, THEREFORE, BE IT RESOLVED, the Clover Park School District Board of Directors hereby authorizes a contract to Metrix Engineering for engineering design services not to exceed $345,000. 

18-102   Acceptance of Value Engineering Recommendations for New Middle School 

WHEREAS, to obtain state assistance funds for the new middle school replacement (N/L) project, a process commonly known as “Value Engineering” is required as set forth under WAC 392-343-080; and 

WHEREAS, the process of “Value Engineering” entails bringing in a third party of “experts” to analyze the design of the building and make recommendations; and 

WHEREAS, the firm of “Sazan Environmental Services” served as the “expert” third party, their VE Team credentials included value engineering, civil, landscape, architectural, structural, mechanical and electrical professionals; and 

WHEREAS, the analysis and recommendations received from Sazan Environmental Services are contained in a “Value Engineering Study Report” report, dated January 2018 and said report is on file in the school district Business Office; and 

WHEREAS, the recommendations received from Sazan Environmental Services were reviewed by Studio Meng Strazzara and school district Administrator for Business Services & Capital Projects and recommends acceptance with specific modifications as noted on the attached Owner Implementation Matrix in Appendix A dated January 2018; and 

WHEREAS, these recommendations are to be viewed by the district Board of Directors for acceptance, rejection or modification; 

NOW, THEREFORE, BE IT RESOLVED THAT the school district Board of Directors accepts the recommendations for Value Engineering per the attached Owner Implementation Matrix. 

18-103   Project Management Contract Amendment 

WHEREAS, The District has small capital projects throughout the district with stringent timelines for final completion; and 

WHEREAS, The District has selected and contracted with a firm to assist the District with counsel, design review, construction and project management under RCW 39.80 and in accordance with WAC 392-343-102; and 

WHEREAS, The District currently has the firm Parametrix under contract to assist with the middle school project in an amount of $48,000; and 

WHEREAS, The firm Parametrix has shown success in previous district projects and other capital efforts and will bring the most experience for this project scope; 

NOW, THEREFORE, BE IT RESOLVED, The Clover Park School District Board of Directors hereby authorizes a contract amendment to Parametrix for additional project management services in the amount of $150,000 for a total not to exceed $200,000. 

18-104   Contract Award for Clover Park School District Pool Renovation Project

WHEREAS, The Capital Projects and Maintenance and Operations Department have determined the pool on the Clover Park High School campus requires some renovations; and 

WHEREAS, A mechanical and architectural consultant reviewed and provided a scope of work to renovate the pool, diving area and pool deck; and 

WHEREAS, The Purchasing Department solicited proposals from vendors under the authority RCW 39.04.155;  

NOW, THEREFORE, BE IT RESOLVED, The Clover Park School Board of Directors approve the lowest responsible contract award for the Clover Park School District Pool Renovation project to Encore Finishes in the amount of $328,205.36 including tax and approves the total construction budgeet with contingency not to exceed $377,436.16. 

Sub Total                                                                                         $298,640.00

Sales Tax 9.9%                                                                                $29,565.36 

Total Contracted Bid Amount                                                     $328,205.36 

Contingency 15%                                                                            $49,230.80 

Total Approved Construction Budget                                        $377,436.16

 

18-105   Contract Award for Clover Park High School Boiler Replacement Project 

WHEREAS, The Maintenance and Operations Department has determined the boilers at Clover Park High School have exceeded life expectancy and a contract is needed to replace the old and install new boilers; and 

WHEREAS, The Maintenance and Operations Department hired a mechanical consultant to review and write up an appropriate scope of work to replace the boilers at Clover Park High School; 

WHEREAS, The Purchasing Department solicited proposals from vendors under formal bid in accordance with RCW 28A.335.190; 

NOW, THEREFORE, BE IT RESOLVED, The Clover Park School Board of Directors approve the lowest responsible contract award for the Clover Park High School boiler replacement project to Apex Mechanical in the amount of $246,176.00 including tax and approves the total construction budget with contingency not to exceed $283.102.40. 

Sub Total                                                                                         $224,000.00

Sales Tax 9.9%                                                                                $22,176.00 

Total Contracted Bid Amount                                                     $246,176.00 

Contingency 15%                                                                            $36,926.40 

Total Approved Construction Budget                                        $283,102.40

 

18-106   Contract Award for Security Fencing at Lochburn Middle School, Custer, Idlewild and Tyee Park Elementary Schools 

WHEREAS, Risk Management has determined a need to increase the safety and security of staff and students at Lochburn, Custer, Idlewild and Tyee Park with the installation of security fencing and gates; and 

WHEREAS, Risk Management worked with the City of Lakewood, West Pierce Fire District and internal staff to determine the scope of work for the safety and security measures necessary at these locations; and 

WHEREAS, The Purchasing Department solicited proposals from vendors under the authority of RCW 39.04.155; 

NOW, THEREFORE, BE IT RESOLVED, That the Board of Directors approve the lowest responsible contract award for the Clover Park School District Security Fencing at Lochburn Middle School, Custer Idlewild and Tyee Park Elementary Schools to Fence Specialists in the amount of $144,628.40 including tax and approves the total construction budget with contingency not to exceed $180.785.50. 

Sub Total                                                                                         $131,600.00

Sales Tax 9.9%                                                                                $13,028.40 

Total Contracted Bid Amount                                                     $144,628.40 

Contingency 25%                                                                            $36,157.50 

Total Approved Construction Budget                                        $180,785.50 

18-107   Harry E. Lang Stadium Exterior Painting 

WHEREAS, The Maintenance and Operations Department has determined the need to paint exterior areas of the Harry E. Lang Stadium in keeping with scheduled building maintenance; and 

WHEREAS, Public agencies in the State of Washington are authorized by RCW 39.04.155 to enter into contracts under small works roster for construction, building, renovation, remodeling, alteration, repair or improvement and use the small works roster to assure that a competitive price is established and award contracts to the lowest responsible bidder; and  

WHEREAS, Maintenance and Operations has developed a statement of work and solicited a small works roster bid for the painting project at Harry E. Lang Stadium; 

NOW, THEREFORE, BE IT RESOLVED, The Board approves the award for the painting project at Harry E. Lang Stadium to Mason Coating in the amount of $95,613.00 tax included and an overall contingency of 15% of $14,341.95 for a total project budget of $109,954.95. 

MATTERS FOR DISCUSSION AND/OR INFORMATION

  • ·Board Member Reports

 

  • ·First Reading

 

Policy Number

Policy Title

2000

Student Learning Goals

2104

Federal and/or State Funded Special Instructional Programs

2108

Learning Assistance Program

3244

Corporal Punishment

4130

Title I Parent and Family Engagement

 

  • ·Executive Session

 

WRITTEN REPORTS FOR BOARD REVIEW

 

  • Enrollment, April 2018
  • Investment Earnings, March 31, 2018
  • Budget Status Report, March 31, 2018
  • Monthly Fiscal Report to Taxpayers, March 2018

CLOVER PARK SCHOOL DISTRICT

Policy Series: Instruction

Policy No. 2000

Student Learning Goals

A basic education is an evolving program of instruction intended to provide students with the opportunity to:

  • Become responsible and respectful global citizens:
  • Contribute to their economic well-being and that of their families and communities;
  • Explore and understand different perspectives; and
  • Enjoy productive and satisfying lives.

With the involvement of parents and community members, the goal of the district is to provide opportunities for every student to develop the knowledge and skills essential to:

  1. Read with comprehension, write effectively and communicate successfully in a variety of ways and settings and with a variety of audiences;
  2. Understand and apply core concepts and principles of mathematics; social, physical and life sciences; civics and history, including different cultures and participation in representative government; geography; arts; and health and fitness;
  3. Think analytically, logically and creatively, and integrate technology literacy and fluency as well as different experiences and knowledge to form reasoned judgments and solve problems; and
  4. Understand the importance of work and finance and how performance, effort and decisions directly affect future career and educational opportunities.

These goals will be placed within a context of a performance-based educational system in which high standards are set for all students. Parents are primary partners in the education of their children, and students take responsibility for their learning. How instruction is provided to meet these learning goals is the decision of the school board and district educators. An assessment system for determining if students have successfully learned the essential academic learning requirements based on the student learning goals will be adopted by the district, as required by state law.

 

Legal References:       RCW 28A.150.210                      Basic Education – Goals of School Districts

                                    RCW 28A.655.010                      Washington commission on Student Learning — Definitions

 

 

 

Adoption Date: 11.14.05

Former Policy Number: 4009

Clover Park School District

Revised: 07.09.12; NEW DATE

Priority

 

CLOVER PARK SCHOOL DISTRICT

Policy Series: Instruction

Policy No. 2104

Federal and/or State Funded Special Instructional Programs

The district will participate in special programs funded by the state and/or federal government for which a local need can be defined and developed if funds were available. Board approval is required before submission of an application for such a program. Applications may include, but are not limited to, programs for highly capable, remedial and minority students.

 

Pursuant to federal law, school districts receiving Title I funds to provide educational services to students must do so in accordance with Title I. It is the board’s intent that Title I funds are used efficiently and effectively to benefit the academic opportunities and progress of students in schoolwide or Targeted Assistance Programs.

Title I funds will be used to provide educational services that are in addition to the regular services provided for district students. By adoption of this policy, the board ensures equivalence among schools in teachers, administrators and auxiliary personnel and equivalence in the provision of curriculum materials and supplies.

 

Cross References:       2190                                              Highly Capable Programs

                                    2108                                              Learning Assistance Program

 

Legal References:       RCW 28A.300.070                       Receipt of federal funds for school purposes — Superintendent of public instruction to administer

 

                                    20 U.S.C. 6321(c)                         Comparability of services

 

Adoption Date: 07.09.12

Clover Park School District

Revised: NEW DATE

Priority

 

CLOVER PARK SCHOOL DISTRICT

Policy Series: Instruction

Policy No. 2108

Learning Assistance Program

The district will implement a learning assistance program designed to enhance educational opportunities for students enrolled in kindergarten through 12th grade who do not meet state English language arts or mathematics standards by providing supplemental instruction and services to those students.

 

Selection of Students

 

Students participating in the district’s learning assistance program will be limited to students who:

 

  1. Score below standard for his or her grade level using multiple measures of performance, which may include the statewide student assessments or other assessments and performance measurement tools administered by the school or district;

 

  1. Are in grades 11 or 12 and are not on track to meet state or local graduation requirements;

 

  1. Are identified in eighth grade in need of high school transition services, which may continue through the end of ninth grade; or

 

  1. Are identified by the district as being significantly at-risk of not being successful in school and to be served under the district’s readiness to learn program.

 

Best Practices

 

The district will use best practices to provide learning assistance program services to participating students. The district will select practices and strategies in accordance with WAC 392-162-041.

 

Coordination with Other Programs

 

The district may coordinate federal, state and local programs to serve the maximum number of students who are below grade level in basic skills. Students receiving assistance in another special needs program may also be served in the learning assistance program, if they meet student eligibility and selection requirements.

 

Annual Report to OSPI

 

The district will submit an annual report to the superintendent of public instruction detailing:

 

  1. The amount of academic growth gained by students participating in the learning assistance program;

 

  1. The number of students who gain at least one year of academic growth;

 

  1. The specific practices, activities and programs used by each school that received learning assistance funds; and

 

  1. The number of students served by the learning assistance program during the school year who were able to exit the program because student academic growth resulted in meeting the academic standard for grade level.

 

Cross References:       Board Policy  2161               Special Education and Related Services for Eligible Students

                                                 

                                                           4130               Title I Parent and Family Engagement

                                                        6100               Revenues from Local, State and

                                                                                       Federal Sources

                                                        2104               Federal and/or State Funded Special Instructional Programs

 

Legal References:       Chapter 28A.165 RCW          Learning Assistance Program

                                         WAC 392-162                         Special Service Program — Learning Assistance

 

 

 

 

Adoption Date: 07.09.12

Clover Park School District

Revised: NEW DATE

Essential

 

CLOVER PARK SCHOOL DISTRICT

Policy Series: Students

Policy No. 3244

Corporal Punishment

Corporal punishment is any act which willfully inflicts or willfully causes the infliction of physical pain on a student. Employees of the Clover Park School district shall not utilize corporal punishment.

Corporal punishment does not include:

  1. The use of reasonable physical force by an administrator, teacher or other school employee or volunteer as necessary to maintain order to prevent a student from harming him/herself, other students, school staff and other persons, or property;
  2. Physical pain or discomfort resulting from or caused by training for or participation in athletic competition or recreational activity voluntarily engaged in by a student; and
  3. Physical exertion shared by all students in a teacher-directed class activity, which may include, but is not limited to, physical education exercises, field trips or vocational education projects.

 

 

Legal References:       RCW 9A.16.100         Washington Criminal Code

                                    WAC 180-40-235       Discipline--Conditions and limitations

 

Adoption Date:  04.10.95

Former Policy Number: 3311

Clover Park School District

Revised: 09.10.12; xxxxxx

Priority

 

CLOVER PARK SCHOOL DISTRICT

Policy Series: Community Relations

Policy No. 4130

 

Title I Parent and Family Engagement

The board recognizes that parent and family engagement helps students participating in Title I programs  achieve academic standards. To promote parent and family engagement, the board adopts the following policy, which describes how the district will involve parents and family members of Title I students in developing and implementing the district’s Title I programs.

Districtwide Parent and Family Engagement

The district will promote parent and family engagement by:

  1. Involving parents and family members in jointly developing the district’s Title I plan. An annual meeting of parents of participating Title I students, shall be held to explain the goals and purposes of the Title I program.  Parents shall be given the opportunity to participate in the design, development, operation and evaluation of the program. Parents shall be encouraged to participate in planning activities, to offer suggestions, and to ask questions regarding policies and programs.  
  2. Providing coordination, technical assistance and other support necessary to assist and build capacity of all participating schools within the district in the planning and implementing of effective parent and family involvement activities to improve student academic achievement and school performance.
  3. Conducting, with meaningful involvement of parents and family members, an annual evaluation of the content and effectiveness of this policy in improving the academic quality of all Title I schools. At that meeting, the following will be identified:
    1. Barriers to greater participation by parents in Title I activities;
    2. The needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers; and
    3. Strategies to support successful school and family interactions.

      The district will use the findings from the annual evaluation to design evidence-based strategies for more effective parental involvement and revise this policy if necessary.

      The district will facilitate removing barriers to parental involvement by: holding meetings at various times of the day and evening and conducting joint parent meetings with other school and district programs and providing information and reports in an understandable format. 
  4. The district will involve parents of Title I students in decisions about how Title I funds reserved for parent and family engagement are spent. The district must use Title I funds reserved for parent and family engagement for at least one of the reasons specified in 20 U.S.C. § 6318(a)(3)(D).  
  5. The district and each district school providing Title I services will support a partnership among schools, parents and the community to improve student academic achievement by:
    1. Providing assistance to parents of Title I students, as appropriate, in understanding
      1. Washington’s challenging academic standards;
      2. State and local academic assessments, including alternate assessments;
      3. The requirements of Title I;
      4. How to monitor their child’s progress; and
      5. How to work with educators to improve the achievement of their children.
    2. Providing materials and training to help parents work with their children to improve their children’s academic achievement, such as literacy training and technology use, as appropriate, to foster parental involvement. The district will do this by giving guidance as to how parents can assist at home in the education of their child such as monitoring attendance, participating in decisions related to their child’s education, participating in parent teacher conferences, accessing and implementing tools and strategies to support literacy development and ensuring positive use of extracurricular time.
    3. Educating teachers, specialized instructional support personnel, principals other school leaders and other staff with the assistance of parents, in the value and utility of contributions of parents and how to:
      1. Reach out, communicate with and work with parents as equal partners;
      2. Implement and coordinate parent programs; and
      3. Build ties between parents and the school.
    4. Coordinating and integrating parent and family engagement strategies, to the extent feasible and appropriate, with similar strategies used under other programs, such as:
      1. Head Start;
      2. Even Start;
      3. Learning Assistance Program;
      4. Special education; and
      5. State-operated preschool programs.
    5. Ensuring information related to school and parent programs, meetings, and other activities, is sent to the parents of participating students in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language parents can understand.
      Information will be shared through parent teacher conferences, email, flyers, websites and school newsletters.

 

School-Based Parent and Family Engagement Plan

Each school offering Title I services will have a separate parent and family engagement plan, which will be developed with parents and family members of Title I students. Parents and family members will receive notice of their school’s parent and family engagement plan in an understandable and uniform formant and, to the extent practicable, in a language parents can understand. 

Each school-based policy will describe how each school will: 

  1. Convene an annual meeting at a convenient time, to which all parents of Title I students will be invited and encouraged to attend, to inform parents of their schools’ participation under Title I, explain the requirements of Title I and the rights parents have under Title I;
  2. Offer a flexible number of meetings, such as in the morning or evening;
  3. Involve parents in an organized, ongoing and timely way in the planning, reviewing and improving of Title I programs; and
  4. Provide parents of Title I students with:
    1. Timely information about Title I programs;
    2. A description and explanation of the curriculum used at the school, the forms of academic assessment used to measure student progress, and the achievement levels of the challenging state academic standards; and
    3. If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any suggestions as soon as practicably possible.

Each school-based plan will include a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve state standards. The compact must: 

  1. Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment that enables Title I students to meet Washington’s challenging academic standards and describe the ways in which each parent will be responsible for supporting their children’s learning, volunteering in their child’s classroom, and participating, as appropriate, in decisions relating to the education of their children, including the positive use of extracurricular time; and
  2. Address the importance of communication between teachers and parents on an ongoing basis through:
    1. Annual parent-teacher conferences in schools, during which the compact will be discussed as the compact relates to the individual child’s achievements;
    2. Frequent reports to parents on their children’s progress;
    3. Reasonable access to staff, opportunities to volunteer and participate in their child’s class, and observation of classroom activities; and
    4. Ensuring regular two-way, meaningful communication between family members and school staff, and, to the extent practicable, in a language family members can understand.

Legal References:       20 USC 6311 State plans (“Every Student Succeeds Act”)

20 USC 6312 Local educational agency plans

20 USC 6318 Parent and family engagement

 

 

Adoption Date: 05.10.04

Clover Park School District

Revised:  06.11.12; NEW DATE

Essential

 

 [KP1]Can we delete this portion? Just helps students be successful?

 

 [KP2]Is this the right term?