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NOTE:

For official copies of board policies and procedures please contact the superintendent's office at (253) 583-5190 or email supt@cloverpark.k2.wa.us

System of Funds and Accounts

The district will maintain a system of funds with the county treasurer in accordance with state law and the accounting manual approved by the State Superintendent of Public Instruction. The funds are:

General Fund
The General Fund (GF) is financed primarily from local taxes, state support funds, federal grants, and local receipts. The GF is managed in accordance with special regulations, restrictions and limitations and constitutes an independent fiscal and accounting entity.

Capital Projects Fund
The Capital Projects Fund (CPF) contains the proceeds from the sale of voted bonds (unlimited tax general obligation bonds) and non-voted bonds (limited general obligation bonds), state of Washington financing assistance (state matching money), transfers from the district’s basic education allotment, the proceeds of special levies earmarked for building purposes, earnings from capital projects fund investments, growth management impact fees, state environmental protection act mitigation payments, rental or lease proceeds and proceeds from the sale of property.

Debt Service Fund
The Debt Service Fund (DSF) is for the payment of principal of and interest on outstanding voted and non-voted bonds. Disbursements are made by the county treasurer by means of treasurer’s checks. Provision will be made annually for the making of a levy sufficient to meet the annual payments of principal and semiannual payments of interest.

Associated Student Body Program Fund
The board is responsible for the protection and control of student body financial resources just as it is for other public funds placed in its custody. The financial resources of the Associated Student Body Program Fund (ASB Fund) are for the benefit of students. Student involvement in the decision-making processes related to the use of this money is an integral part of the associated student body, except that the board may delegate the authority to a staff member to act as the associated student body for any school which contains no grade higher than grade six.

Transportation Vehicle Fund
The transportation vehicle fund (TVF) includes the proceeds from the sale of transportation vehicles; lease, rental, non-voted bonds, or occasional use of surplus buses; depreciation reimbursement for district-owned buses; proceeds of TVF levies; optional transfers from the GF; and investment funds coming from the TVF. The TVF may be used to purchase and/or rebuild buses on a contract or cash basis.

 

Cross Reference: Board Policy 3510 Associated Student Bodies
Board Policy 6030 Financial Reports

 

Legal References: Wash.Const., Article VII, § 2 Voted bond proceeds and capital levy proceeds — Uses
RCW 28A.320.320 Investment of funds of district—Service fee
28A.320.330 School funds enumerated — Deposits — Uses
28A.325.010 Fees for optional noncredit extra curricular events — Disposition
28A.325.020 Associated student bodies — Powers and responsibilities affecting
28A.325.030 Associated student body program fund — Fund — raising activities — Nonassociated student body program fund moneys
28A.335.060 Surplus school property — Rental, lease or use of — disposition of moneys received from
28A.505.140 Rules and regulations for budgetary procedures —Review by superintendent — Notice of irregularity — Budget revisions
28A.530.010 Directors may borrow money, issue bonds
28A.530.020 Bond issuance — Election — Resolution to specify purposes
28A.530.080 Additional authority to contract indebtedness--Notice
42.17.130 Use of public office or agency facilities in campaigns — Prohibition — Exceptions (as of January 2012 recodified at 42.17A.555)
43.09.200 Local Government Accounting — Uniform system of accounting
43.09.210 Local Government Accounting Separate accounts for each fund or activity — Exemption for agency surplus personal property
84.52.053 Levies by school districts authorized — When — Procedure
84.52.056 Excess levies for capital purposes authorized
WAC 392-123 Finance — School District Budgeting
WAC 392-138 Finance — ASB Moneys
 
State Auditor Bulletin #301, III(E), Petty Cash

 

Adoption Date:  11.18.02

Former Policy Number: 7203

Clover Park School District

Revised: 10.08.12

Priority