Securing Cash and Other Assets in Safe or Vault
Each site where cash is handled, where a revolving or imprest account is maintained, or where there are change accounts kept must keep these district funds in a safe or vault. A locked desk drawer is not sufficient. The safe or vault may be kept unlocked during the day if it is in an area to which the public does not have access and that is constantly under observation. If the safe is in· an unattended area, or if staff leaves the area unattended for any part of the day, the safe or vault is to be kept locked.
The costs of safe repairs and/or combination changes are the responsibility of each site. Safe combinations are to be changed when personnel changes occur in key administrative staff such as principal, assistant principal, office coordinator, or other staff having access to the site's safe combination.
Sites call Financial Services at ext. 5020 to request safe combination changes. Financial Services will prepare the purchase order (PO) for the budget administrator's approval. Once the PO has been approved and sent to the vendor, the vendor will contact the site directly to arrange the service.
Upon completion of the service, the site shall contact Financial Services to add the new combination to the district’s master list. Site administrators are responsible to safeguard the combination and provide it only to key administrative staff.
Please contact Financial Services. Do not call the vendor directly.
Revised: 05.13.13; 02.16.18