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For official copies of board policies and procedures please contact the superintendent's office at (253) 583-5190 or email

Meeting Conduct, Order of Business and Quorum

Board meetings will be scheduled in compliance with the law, and as deemed by the board to be in the best interests of the district and community. The board will function through (1) regular meetings; (2) special meetings; and (3) emergency meetings.

Regular Meetings

Regular meetings are held on the second and fourth Mondays of each month in the Student Services Center or at other times and places as determined by the presiding officer or by majority vote of the board. If regular meetings are to be held at places other than the Student Services Center, or are adjourned to times other than a regular meeting time, notice of the meeting will made in the same manner as provided for special meetings. All regular meetings of the board will be held within the district boundaries. An agenda of business to be transacted will be posted on the district website not less than 24 hours in advance of the published start time of the meeting.

Special Meetings

Special meetings may be called by the president or at the request of a majority of the board members. A written notice of a special meeting, stating the purpose of the meeting, will be deliv­ered to each board member not less than 24 hours prior to the time of the meeting. Written notice will also be sent not less than 24 hours prior to the meeting to each newspaper and radio or television station that has filed a written request for such notices. Written notice may be delivered personally or by mail, facsimile or electronic mail. Final disposition will not be taken on any matter other than those items stated in the meeting notice.

Emergency Meetings

In the event of an emergency involving fire, flood, earthquake, possible personal injury or prop­erty damage, the board may meet immediately and take official action without prior notification.

Public Notice

Public notice will be properly given for any special meeting; whenever a regular meeting is adjourned to another time; or, when a regular meeting is to be held at a place other than the Student Services Center.

All meetings will be open to the public with the exception of executive or closed sessions authorized by law. Final action resulting from executive session discussions will be taken during a meeting open to the public as required by law.

Individuals with disabilities who may need a modification to participate in a meeting should con­tact the superintendent’s office no later than three days before a regular meeting and as soon as possible in advance of a special meeting so that special arrangements can be made.

During the interim between meetings, the office of the superintendent, as board secretary, will be the office of the board. The district’s public records will be open for inspection in the manner provided by and subject to the limitation of the law.


Three board members will be considered as constituting a quorum for the transaction of business.

Meeting Conduct and Order of Business

All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by board bylaws or policies. The order of business will be that indicated in the agenda. Any additions or changes in the prepared agenda may be requested by the superintendent or a board member and must be approved by majority vote of the board members present.

The board will establish its regular order of business, but may elect to change the order by a majority vote of the members present.

All votes on motions and resolutions will be by “voice” vote unless an oral roll call vote is requested by a member of the board. All votes will be approved by majority of those present and voting, unless otherwise required by law. No action will be taken by secret ballot at any meeting required to be open to the public.

An oral roll call vote of all the members of the board is required for the election of board officers, filling a vacancy on the board, or for the selection of the school district superintendent, and a majority vote of all the members of the board is required for any person to be elected or selected for such positions.


Cross Reference: Board Policy 1220 Board Officers and Duties of Board Members
1410 Executive or Closed Sessions
1420 Proposed Agenda and Consent Agenda


Legal References: RCW 28A.330.020 Certain board elections, manner and vote required
RCW 28A.320.040 Directors — Bylaws for board and school government
RCW 28A.330.070 Office of board — Records available for public inspection
RCW 28A.343.370 Directors — Vacancies
RCW 28A.343.380 Directors — Meetings
RCW 28A.343.390 Directors — Quorum — Failure to attend meetings
RCW 42.30.030 Meetings declared open and public
RCW 42.30.050 Interruptions - Procedure
RCW 42.30.060 Open Public Meetings — Voting by secret ballot prohibited
Ch.42 U.S.C. §§ 12101-12213 Americans with Disabilities Act


Adoption Date: 07.08.02

Former Policy Number: 1300

Clover Park School District

Revised: 09.10.07; 12.08.08; 06.11.12; 11.10.14